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About the Role
As a Lease Administrator, you will oversee the lease administration process, ensuring precision, compliance, and smooth management of documentation within our dynamic community.
Responsibilities
- Oversee the preparation, review, and execution of lease agreements, ensuring accuracy and legal compliance.
- Maintain organized and up-to-date lease files in adherence with company policies.
- Serve as the primary point of contact for tenants, addressing inquiries, facilitating renewals, and handling modifications.
- Communicate lease terms, address concerns, and coordinate lease renewal processes, including negotiations.
- Manage lease terminations with a focus on compliance and required documentation.
- Monitor and track rent payments for timely and accurate collection.
- Handle rent adjustments, concessions, and other financial aspects of lease agreements.
- Review vacancy leases for accuracy and completeness.
- Abstract and interpret residential lease documents.
- Process resident move-ins/move-outs, including security deposit refunds and annual apartment registrations.
- Generate lease renewals and track/follow up on lease expirations.
- Maintain precise records in lease management software.
- Generate reports and analytics on lease status, expirations, and financial performance.
- Stay informed about local, state, and federal regulations impacting lease agreements.
- Collaborate with legal counsel on lease-related legal matters.
- Foster communication with property management teams to resolve tenant concerns related to lease terms.
- Be present on-site to communicate effectively with tenants, staff, vendors, and visitors.
- Ascend and descend stairs and be comfortable with varying environmental climates.
- Perform duties outside normal responsibilities as needed.
Requirements
- A minimum of 1 year of experience with residential real estate lease administration.
- Familiarity with NYC Rent Stabilization laws.
- Proficiency in computer navigation and property management software, including Microsoft Office, iLuvLeasing, On-Site, and Yardi.
- Valid NYS real estate license or ability to obtain one within 120 days of employment.
- Must register license with Rose Associates upon hire.
- Must have work authorization.
- Must be able to work weekends (Saturdays and Sundays).
Skills
- Lease Administration
- Tenant Relations
- Lease Negotiation
- Rent Collection
- Financial Management
- Record Keeping
- Reporting and Analytics
- Regulatory Compliance
- Communication
- Interpersonal Skills
Location
- New York City
Work Type
- On-site
- Full-time
Experience Level
- 1+ year experience
Salary/Compensations
- $32 - $35 per hour
About the Company
- Rose Associates is a market leader in multifamily and mixed-use real estate, owning, developing, and operating properties in urban markets from Philadelphia to Boston.
- Our services span development, construction, property and asset management, leasing, marketing, and accounting/financial operations.
- We partner with private owners and institutional investors globally.
- We leverage technology and team expertise to operate over 30,000 units across 250 properties.
- Rose Associates has been the top-rated manager for resident satisfaction for the past three years on the Kingsley Surveys platform.
- Established in 1925, we have a century of real estate expertise and a reputation for excellence and integrity.
- We are a woman-owned business committed to a corporate culture of belonging and inclusion.
- We are expanding across the Northeast and offer opportunities for career growth in a supportive environment.
Equal Opportunity
- We are committed to a corporate culture of belonging and inclusion that is widely admired in the industry.
- As we expand across the Northeast, Rose is providing opportunity for our team members to grow their careers in an environment of respect and support.