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About the Role

Gambit is a globally distributed startup seeking a Workspace & Operations Specialist to manage their New York office. This hands-on role involves overseeing the daily operations of the NY space, supporting over 30 US employees, and serving as the primary point of contact for all visitors. The mission is to create an exceptional work environment in the NY office.

Responsibilities

• Manage day-to-day operations of the NY office, including supplies, facilities, mail, and space planning.
• Serve as the primary point of contact for employees, visitors, customers, and investors.
• Collaborate with HR and Marketing on events, team offsites, and remote engagement programs.
• Coordinate schedules and priorities across Israel- and NY-based executives.
• Manage end-to-end equipment shipping and IT setup for new hires.
• Oversee vendor relationships, contracts, manage the office budget, and process invoices.
• Provide executive support, including scheduling and travel booking.
• Maintain workplace safety and health compliance.
• Streamline internal processes to support a growing, distributed team.

Requirements

• 3-5 years of experience in office management or operations, with a preference for startup or distributed-team experience.
• Ability to collaborate effectively across time zones (Israel/US).
• A welcoming, professional presence with a passion for hosting guests and supporting colleagues.
• Strong written and verbal communication skills.
• Proficiency in Hibob (or similar HRIS), Google Workspace, Microsoft Office, and Slack.
• Ability to work independently in a fast-paced environment.
• Discretion in handling confidential information.

Skills

• Office Management
• Operations
• Cross-time-zone Collaboration
• Communication
• Hibob
• Google Workspace
• Microsoft Office
• Slack
• Problem-Solving
• Discretion

Location

• New York, NY

Work Type

• Onsite
• Remote

Experience Level

• Mid-level

Salary/Compensations

• $85K–$110K

About the Company

• Gambit is a globally distributed startup with leadership and teams spanning Israel and the US.