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About the Role

The Executive Assistant will support the Head of Financial Protection & Retirement Solutions and one additional senior executive. This role requires high emotional intelligence, strong interpersonal skills, technical proficiency, an incredible work ethic, and the ability to proactively anticipate and manage executive needs. The successful candidate will exercise considerable discretion and confidentiality, possessing the organizational skills to manage daily tasks and deadlines. This position offers the opportunity to work closely with senior leadership and play a key role in the organization's success.

Responsibilities

Provide proactive executive administrative support, ensuring excellent service and professionalism.
Demonstrate problem-solving abilities and propose recommended solutions.
Consistently exhibit excellent judgment, integrity, confidentiality, discretion, and diplomacy when handling sensitive information.
Coordinate all travel arrangements and process reimbursable expenses promptly.
Proactively manage calendars, schedule meetings, arrange logistics, and resolve conflicts.
Interact with internal and external executives and assistants, responding to requests with urgency.
Prioritize and manage workflow to ensure quality, efficiency, and meet deadlines, while remaining flexible to changing priorities.
Proactively address or resolve issues within your area of accountability and keep leadership informed.
Collaborate with the sourcing team and other parties to initiate purchase orders and manage vendor payments.
Prepare correspondence, reports, presentations, and other materials, meeting all deadlines.
Assist with special projects and perform additional assignments as needed, demonstrating a growth mindset.

Requirements

Bachelor’s degree in business administration, a related field, or equivalent experience.
5+ years of experience as an Executive Assistant supporting C-suite level senior executives.
Organizationally savvy with the ability to read sensitive situations and respond effectively.
Strong knowledge of audio-visual setup (e.g., video conferencing) and ability to collaborate with AV teams.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to multitask and manage competing priorities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in project management and event coordination.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently and as part of a team.
Flexibility to work outside of regular business hours when needed.
Flexibility to travel as needed for offsite meetings and key events (maximum 10% of time).

Skills

Emotional intelligence
Interpersonal skills
Technical proficiency
Work ethic
Discretion
Confidentiality
Judgment
Diplomacy
Organizational skills
Attention to detail
Problem-solving
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Project management
Event coordination
Independent work
Team collaboration
Flexibility
Communication skills

Location

Hudson Yards

Work Type

Hybrid (3 days in office, 2 days WFH)

Experience Level

5+ years of experience as an Executive Assistant supporting C-suite level senior executives

Education Level

Bachelor’s degree in business administration, related field, or relevant experiences

Salary/Compensations

$81,580.00 - $122,365.00

Benefits

Support and flexibility to achieve professional and personal goals
Skill-building opportunities
Leadership development opportunities
Philanthropic opportunities
Opportunities to build communities
Growth opportunities
Contemporary, supportive, flexible, and inclusive benefits and resources

About the Company

At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.
As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues.
Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.

Equal Opportunity

Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship.
Guardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B). In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship/support now or at any time in the future.