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About the Role

Precision Signs is seeking a highly organized, technically minded Sales & Project Coordinator to support our growing sales team. This position plays a central role in reviewing new opportunities, coordinating bids and proposals, maintaining accurate sales information, and preparing awarded work for a successful handoff to project management.

Responsibilities

• Review and qualify incoming opportunities from referrals, general contractors, architects, designers, and existing clients.
• Organize new bid information including drawings, specifications, message schedules, artwork, deadlines, contacts, and submission requirements.
• Create and maintain accurate CRM records in Monday.com, including opportunity status, due dates, follow-up dates, client notes, and supporting documents.
• Identify missing information early and communicate with clients or internal teams to keep opportunities moving.
• Prepare clear bid breakdowns and costing requests for Engineering, vendors, installers, and specialty subcontractors.
• Assist with proposals and quotations by organizing scope, quantities, materials, finishes, graphics, mounting methods, installation requirements, and exclusions.
• Track proposal deadlines and internal promise dates and follow up with the appropriate team members before deadlines are at risk.
• Review proposals for completeness and consistency before they are submitted to clients.
• Communicate professionally with clients to confirm scope, clarify questions, coordinate documents, and provide status updates.
• Maintain consistent proposal follow-up so open opportunities do not become inactive or overlooked.
• Support outreach to past and dormant clients and help identify repeat-order and relationship-development.

Requirements

• Strong organizational and time-management skills with the ability to manage multiple active opportunities and deadlines.
• Excellent written and verbal communication skills with a professional and service-oriented approach.
• Strong attention to detail when reviewing drawings, documents, pricing information, and client requirements.
• Comfort using Microsoft Office and CRM software with the ability to learn Monday.com and Precision Signs processes.
• A proactive, accountable work style and the ability to follow through without constant direction.

Skills

• Monday.com
• Microsoft Office
• Signage
• Construction
• Architecture
• Commercial interiors
• Printing
• Millwork
• Project coordination
• Estimating
• Proposals
• Bid coordination
• Bluebeam
• Adobe Acrobat
• Technical sales

Location

• Onsite

Work Type

• Full-time

Experience Level

• Entry-level
• Mid-level

Salary/Compensations

• $22.00 per hour

Benefits

• Health benefits
• Paid time off
• 401(k)
• Professional development
• Career-growth opportunities

About the Company

• You will have the opportunity to support custom architectural signage projects for hospitals, universities, corporate headquarters, museums, commercial developments, and other high-profile environments.
• Precision Signs offers a collaborative workplace, hands-on industry training, professional development, and opportunities to grow into sales, estimating, project management, or account management roles.