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About the Role

The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. This role reports to a TDBG Vice President (VP) and provides administrative support, potentially supporting multiple TDBG VPs and TDBG AVPs and their respective teams. The qualified administrative support performs multiple tasks and/or works on varied assignments with limited complexity, taking a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes. The focus of work is on the completion of day to day or weekly processes or activities, however may include monthly routine activities. The role requires proficiency gained through job related training to perform a range of duties, and has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions. The role may also be involved with the administration of sensitive and/or confidential material requiring discretion.

Responsibilities

Provides a high level of administrative support ensuring quality service and professionalism at every interaction
Acts as the point of contact among executives, employees, clients and other external partners
Manages information flow in a timely and accurate manner
Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel
Manages expenses and prepare weekly, monthly or quarterly reports
Formats information for internal and external communication – memos, emails, presentations, reports
Takes minutes during meetings
Screens and directs phone calls and distributes correspondence
Supports broader team may manage office supply inventory, equipment, and other processes as required
Prioritizes and manages own workload to meet SLA requirements for service and productivity
Consistently exercises discretion in managing correspondence
Understands and applies operating policies and procedures
Ensures documentation that is prepared / completed is accurate and properly reflects business intentions and is consistent with relevant rules / regulations
Escalates non-standard or high-risk activities as necessary
Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency
Ensures necessary due diligence to support the accuracy of all activities
Is knowledgeable of and comply with Bank Code of Conduct
Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues / points of interest
Supports the team by continuously enhancing knowledge / expertise in own area and participates in knowledge transfer within the team and business unit
Participates in personal performance management and development activities, including cross training within own team
Keeps others informed and up to date about the status / progress of projects and / or all relevant or useful information related to day-to-day activities
Contributes to a fair, positive and equitable environment that supports a diverse workforce
Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally

Requirements

2+ years of experience
Requires proficiency gained through job related training to perform a range of duties
Has working level knowledge of the business unit / operational functions as well as regulatory issues/requirements for jurisdictions
Completes work with limited degree of supervision, has some autonomy to make decisions within well-defined parameters, refers unusual items

Skills

Administrative support
Customer service
Professionalism
Information management
Scheduling
Expense management
Communication (written and verbal)
Meeting minutes
Correspondence management
Office supply inventory management
Teamwork
Knowledge transfer
Discretion

Location

New York, New York, United States of America

Work Type

Full-time

Experience Level

2+ years of experience

Education Level

Post-Secondary education

Salary/Compensations

$70,000 - $95,000 USD

Benefits

Health and well-being benefits
Savings and retirement programs
Paid time off (including Vacation PTO, Flex PTO, and Holiday PTO)
Banking benefits and discounts
Career development
Reward and recognition
Training programs
Mentoring programs

About the Company

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.
With more than 6,500 professionals operating out of 40 cities across the globe, we strive to make every interaction, product and experience remarkably human and refreshingly simple.
Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions.
In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.
Together, we are reimagining what banking can be for our clients, colleagues and communities.

Equal Opportunity

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.