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About the Role

This role will oversee the school’s day-to-day business operations, financial administration, purchasing, payroll coordination, compliance, and facilities support. The School-Based Business Manager will partner with school leadership, staff, vendors, families, and external service providers to ensure efficient operations and responsible stewardship of school resources.

Responsibilities

• Manage daily school business operations, administrative systems, and office procedures to support an effective learning environment.
• Prepare, monitor, and maintain school budgets in collaboration with school leadership and organizational finance teams.
• Track expenditures, purchase orders, invoices, reimbursements, deposits, and other financial transactions with accuracy and timeliness.
• Monitor budget-to-actual activity and provide regular financial reports, updates, and recommendations to school leaders.
• Coordinate purchasing activities and ensure adherence to organizational policies, approved budgets, procurement procedures, and applicable regulations.
• Manage vendor relationships, contracts, service agreements, invoices, and payment documentation.
• Coordinate payroll processes, timekeeping, staff attendance records, and related personnel administration in partnership with the human resources and finance teams.
• Maintain accurate and confidential financial, operational, employee, and school records.
• Support annual audits, financial reviews, compliance reporting, and requests for documentation.
• Assist with enrollment-related processes, student records, attendance reporting, and other school information systems as needed.
• Oversee office operations, including supplies, equipment, mail, filing systems, reception procedures, and administrative workflows.
• Coordinate facilities, maintenance, security, transportation, food service, and other operational services with internal teams and external providers.
• Help ensure the school complies with health, safety, insurance, licensing, financial, and regulatory requirements.
• Develop and improve business processes, internal controls, policies, and systems that promote efficiency and accountability.
• Provide responsive customer service to school leaders, staff, students, families, vendors, and community partners.
• Protect confidential information and exercise sound judgment when handling sensitive financial, employee, student, and operational matters.
• Participate in school leadership meetings, planning initiatives, emergency preparedness activities, and continuous improvement efforts.

Requirements

• Bachelor’s degree in business administration, accounting, finance, public administration, education administration, or a related field preferred.
• Two or more years of experience in school operations, business administration, finance, accounting, office management, or a related field preferred.
• Experience managing budgets, processing financial transactions, reconciling records, and monitoring expenditures.
• Knowledge of accounting principles, purchasing procedures, internal controls, payroll processes, and operational compliance.
• Strong proficiency with Microsoft Office, Google Workspace, spreadsheets, financial systems, and database applications.
• Experience with school information systems, accounting software, payroll platforms, or enterprise resource planning systems is an asset.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Strong analytical, problem-solving, communication, and interpersonal skills.
• Ability to interpret financial information, identify discrepancies, and recommend practical solutions.
• Ability to work independently while collaborating effectively with school leadership, central office teams, staff, and vendors.
• Demonstrated commitment to confidentiality, ethical conduct, accuracy, and responsible financial stewardship.
• Ability to work in a fast-paced school environment and respond professionally to changing operational needs.
• Background check and clearance for working with youth required, where applicable.

Skills

• Microsoft Office
• Google Workspace
• Spreadsheets
• Financial systems
• Database applications
• School information systems
• Accounting software
• Payroll platforms
• Enterprise resource planning systems
• Organizational skills
• Attention to detail
• Analytical skills
• Problem-solving skills
• Communication skills
• Interpersonal skills

Work Type

• Full-time

Experience Level

• Two or more years of experience

Education Level

• Bachelor’s degree

Salary/Compensations

• Competitive salary commensurate with experience and qualifications

Benefits

• Comprehensive benefits package available, including medical, dental, and retirement options for eligible employees.

About the Company

• Talent Vision is recruiting for a public charter school.
• Opportunity to contribute to a mission-driven school community and support strong outcomes for students and families.
• As a School-Based Business Manager, you will play an essential role in creating the operational foundation that allows educators to focus on teaching and students to succeed.
• Your financial expertise, organization, and commitment to service will help ensure that school resources are managed effectively and that daily operations run smoothly.

Equal Opportunity

• Talent Vision is an equal opportunity employer and encourages applications from candidates of all backgrounds and identities.