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About the Role

Squadron Energy is seeking an Assistant Company Secretary to support the Company Secretary and provide comprehensive company secretarial services to the Squadron Energy group. This role is crucial for maintaining good corporate governance and ensuring the success of the group's companies.

Responsibilities

• Coordinate and facilitate Board and Board committee meetings, including preparing agendas, ensuring papers are prepared on time, uploading documents for the Board, drafting resolutions for review by the Company Secretary, preparing draft meeting minutes and preparing and then tracking follow up actions.
• Maintain the Board calendar and workplan and manage meeting logistics and assist with logistics for Board site visits.
• Maintain statutory registers and ensure timely regulatory filings (including ASIC lodgements and annual company returns) for the Squadron Energy group of companies.
• Ensure compliance with the Corporations Act and other relevant legislation so far as it applies to company secretarial and corporate governance.
• Review and update Board and Committee Charters and other key governance policies in consultation with the Corporate Risk & Compliance team, directors and committee members.
• Manage document execution process for Board matters and maintain accurate corporate records.
• Support the incorporation of entities within the Squadron group and manage the corporate organisation chart (and assist with KYC queries within the group by our external parties and by banks).
• Assist with director induction processes, liaise with the CEO and directors as needed around Board requirements.
• Manage appointment, resignation, and other matters related to officers of the Group.
• Provide advice and expertise for the continuous improvement and compliance on corporate governance matters for the Squadron Energy group.
• Contribute as a key member of the Company Secretarial team and to the Legal & Risk team.

Requirements

• Proven governance experience: a minimum 8 years in company secretarial support or similar role.
• Strong knowledge of the Corporations Act 2001 (Cth), ASIC regulatory requirements and corporate governance principles.
• Experience working with and in complex corporate and executive environments, preferably in a publicly listed organisation (i.e. ASX 200).
• Proven experience in supporting C-suite executives and senior leadership groups.
• Appointment to this position will be subject to reference checks, a National Police Check and other applicable background screening if required.

Skills

• High performing time management and organisation skills with the ability to prioritise and meet deadlines for competing tasks.
• Excellent communication skills and attention to detail with the ability to convey complex information clearly and effectively.
• Discretion and integrity in handling confidential and sensitive information.
• Proven ability to work with all levels of management along with the ability to establish positive relationships to ensure effective information flow between board and board committee members and senior management.
• Previous experience with CAS360 and Board paper portals (eg. Diligent Boards) (or with iManage or similar document management systems).
• Governance Institute of Australia (or similar) qualification or experience with a listed company.
• Tertiary qualifications in Law, Commerce or other relevant tertiary qualification.

Location

• Sydney

Work Type

• Part-time (30 hours/week) or Full-time
• Flexible hours

Experience Level

• Minimum 8 years in company secretarial support or similar role

Education Level

• Governance Institute of Australia (or similar) qualification or experience with a listed company
• Relevant Tertiary qualifications in Law, Commerce or other relevant tertiary qualification

Benefits

• A culture that supports learning and growth and encourages people to stretch into new challenges.
• A team environment where people care about each other and collaborate to get big things done.
• Flexibility and positive perks.
• A generous leave incentive policy to support your health and wellbeing.

About the Company

• Squadron Energy is Australia’s leading renewable energy company that develops, operates and owns renewable energy assets in Australia.
• We are 100% Australian owned and have 2 gigawatts (GW) of renewable energy in operation and under construction.
• Squadron Energy is Australia’s largest renewable energy investor, developer and operator.
• We have 1.1 gigawatts (GW) of renewable energy in operation and an Australian development pipeline of more than 10GW.
• Squadron’s shareholder is Tattarang which is one of Australia’s largest private investment groups with a portfolio that spans across agri-food, energy, resources, property and lifestyle.
• The group is made up of six business divisions: Fiveight, Harvest Road, SFM Marine, Squadron Energy, Wyloo Metals and Z1Z.
• We believe in investing for growth and pursue opportunities in both the listed and unlisted space with a long-term investment horizon.

Equal Opportunity

• Squadron Energy is committed to a work environment where everyone is included, treated fairly and with respect, and where diverse backgrounds strengthen our culture, idea generation and outcomes.
• We welcome all applicants from all backgrounds including women, culturally and linguistically diverse individuals, people with disability, LGBTQIA+ communities and veterans and strive to create an environment where everyone feels valued and respected.
• As our commitment to advancing our RAP as part of our ongoing efforts towards reconciliation we encourage Aboriginal and Torres Strait Islander people to apply.