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About the Role

The Supervision group is responsible for the supervision and regulation of various financial institutions. This role provides senior-level administrative support to the Supervision Officer team for a one-year temporary assignment, with potential for extension or conversion to a regular role. The ideal candidate will be exceptionally organized, proactive, and possess strong relationship-building skills to support a team of 350 employees.

Responsibilities

Provided senior-level administrative support to the Supervision Officer team.
Proactively manage Officer team schedules, travel arrangements, and correspondence, routing sensitive and priority items promptly.
Ensure the Officer team is fully informed and prepared with pertinent documents for meetings and events.
Maximize the usefulness of Officer and Group meetings through administrative, critical thinking, and technological skills, experimenting with new approaches for maximum ROI.
Coordinate internal and external meetings, including scheduling, travel arrangements, onsite logistics, and ensuring meeting amenities.
Support executives and the broader organization with excellent verbal and written communication skills, collaborating to deliver key communications.
Collaborate with a team of administrative professionals to provide a range of administrative support across Supervision, including hosting guests, coordinating System meetings, large events, procuring supplies, and managing invoices.

Requirements

Associate’s degree or equivalent work experience as an Executive Assistant.
Typically requires six or more years of related professional experience.
Proven ability to communicate effectively across all levels within an organization.
Knowledge of Office365, MS Excel, Word, Outlook, and OneNote.
Able to work both independently and with a team.
Ability to multi-task, maintain attention to detail, and maintain a professional demeanor and positive attitude.
Expert-level calendar management and ability to juggle competing priorities.
Strong organizational skills with meticulous attention to detail.
Proactive mindset—anticipate needs before being asked.
Flexibility to adapt when priorities shift.
Must be a "Protected Individual" (U.S. citizen, U.S. national, eligible U.S. permanent resident, or permanent resident who has applied for naturalization within six months of eligibility or will sign a declaration of intent to apply for naturalization before employment).
Final offers are subject to clearance of an enhanced background check, including academic and employment verifications, FBI fingerprint check, credit check, family history, residential records, foreign travel history, citizenship verification, reference checks, and a personal interview.

Skills

Executive Assistant background
Organizational skills
Prioritization
Relationship building
Administrative expertise
Critical thinking
Technology proficiency
Meeting efficiency
Effective communication (verbal and written)
Collaboration
Office365
MS Excel
MS Word
MS Outlook
MS OneNote
Independent work
Teamwork
Multi-tasking
Attention to detail
Professional demeanor
Positive attitude
Calendar management
Proactive mindset
Flexibility

Location

San Francisco

Work Type

Full-time
Temporary

Experience Level

Six or more years of related professional experience

Education Level

Associate’s degree or equivalent work experience

Salary/Compensations

Min: $82,600 Mid: $107,300 Max: $131,900

Benefits

Medical
Dental
Vision
Pre-tax Flexible Spending Account
Backup Child Care Program
Pre-Tax Day Care Flexible Spending Account
Paid Family Care Leave
Vacation Days
Sick Days
Paid Holidays
Pet Insurance
Matching 401(k)
Retirement/Pension

About the Company

The Federal Reserve Bank of San Francisco advances the nation’s monetary, financial, and payment systems to build a stronger economy for all Americans.
Committed to understanding and serving the vibrant, expansive communities of the Twelfth District (nine western states).
Values new perspectives and builds opportunities to learn and grow.
Operates with integrity and a commitment to service.
The Supervision group is responsible for the supervision and regulation of state member banks (SMBs), bank holding companies, savings and loan holding companies, financial holding companies, bank service providers, trust companies, and foreign banking organizations headquartered in the Twelfth District.
Supervised institutions range in size and complexity from small community organizations to large banking organizations.

Equal Opportunity

The Bank is committed to providing reasonable accommodations to individuals with disabilities to participate in the job application or interview process, perform essential job functions and receive other benefits and privileges of employment.
The SF Fed is an Equal Opportunity Employer.
The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.