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About the Role

The Health Information Office Administrator (HIOA) will be responsible for the confidential management and handling of member records to ensure compliance with HIPAA Privacy and Security requirements, and the efficient operation and maintenance of the assigned Hub and/or regional offices.

Responsibilities

• Ensure compliance with all pertinent government regulations (e.g., HIPAA, NYS OPWDD, NYS DOH) and all policies, procedures, and operating standards for HIM under a CCO/HH environment.
• Provide day-to-day document management as it relates to HIM, including compiling, processing, indexing, and filing of member records, and retention and destruction protocols of documents/forms containing Protected Health Information (PHI).
• Ensure confidentiality in working with members’ Medical Records and documentation.
• Manage and implement projects assigned by the Director of HIM.
• Collaborate with Care Management, Quality Improvement, Compliance and Incident Management on assigned projects and assist staff in the gathering of information related to audits and/or document reviews.
• Maintain staff and visitors sign-in logs.
• Ensure proper cleanliness of assigned hub is maintained by cleaning professionals and office is kept organized.
• Assist in day-to-day general office functions, including catering organization and meeting room booking.
• Purchase and maintain approved office supplies, including kitchen/snack supplies, water orders, and general office supplies.
• Manage and monitor office paper-related equipment, including the printer/copier and shred bins.
• Manage the mail for assigned hub and/or office, including creating and supplying postage, assisting care managers with mailing documents, gathering and scanning mail, receiving incoming packages, and preparing and dropping off packages and certified mail.
• Assist IT in the gathering, delivering, and receiving of employee technological equipment.
• Act as primary contact for any on-site issues during business hours, including heating, leaks, doors/locks, and plumbing.

Requirements

• Minimum high school diploma/ equivalency.
• At least one year’s experience working in an office setting completing clerical tasks (e.g. mailing, filing, sorting).
• Working knowledge of basic computer programs (e.g., Windows, Office 365, Word, Excel, PowerPoint) and willingness to learn and adapt to multiple computer systems.
• Working knowledge of office equipment; printers, fax machines, etc.
• Detail-oriented and able to prioritize and manage multiple assigned tasks.
• Must work on-site at assigned hub every day during business hours (Monday – Friday, 8:00AM – 4:30PM).
• Must follow travel requirements to hubs and offices assigned by supervisor.
• Must be able to sit for prolonged periods at a desk and work on a computer.

Skills

• HIPAA Privacy and Security
• Document management
• Basic computer programs (Windows, Office 365, Word, Excel, PowerPoint)
• Office equipment operation (printers, fax machines)
• Prioritization
• Task management

Location

• Hauppauge, NY

Work Type

• Full Time
• On-site

Experience Level

• 1+ year office experience

Education Level

• High School Diploma/Equivalency
• AAS/certification in a related field preferred (Human Services, Health Information Management)

Salary/Compensations

• $22.00 - $24.00 Hourly

About the Company

• ACANY provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
• In addition to federal law requirements, the organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and all other legally protected classifications.

Equal Opportunity

• ACANY provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
• In addition to federal law requirements, the organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and all other legally protected classifications.