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About the Role

Hackley School seeks an Admissions Coordinator for a 12-month staff position responsible for supporting all aspects of the admissions process. The Admissions Coordinator will work with various teams to help the School meet enrollment goals and reports to the Associate Director of Enrollment Management.

Responsibilities

• Serve as the primary point of contact for all inquiries and visitors.
• Greet and welcome visitors upon arrival.
• Answer the main admissions phone line and other office lines.
• Manage the Admissions email account, creating content/templates and individual responses.
• Manage incoming and outgoing mail for the Admissions Office.
• Schedule visitors and maintain the Admissions Office calendar for tours, information sessions, and interviews.
• Create interview, tour, and admissions events in Veracross.
• Coordinate family schedules with Lower, Middle, and Upper School schedules.
• Send daily notifications to faculty and staff of interview schedules and applicant visits.
• Send confirmation emails for visiting families.
• Provide administrative support and coordination of Admissions events, including Open Houses.
• Prepare and send invitations to prospective families for events and update online registration forms.
• Prepare photocopies and information packets, arrange facilities bookings and catering, and ensure events are listed on the all-school calendar.
• Communicate with offices across campus.
• Attend and help administer event registration and check-in.
• Manage application files and maintain application status correspondence with applicant families.
• Oversee and manage the Student Ambassador Program.
• Provide office support and backup for the Admissions Team.
• Perform data entry and document management to produce reports for various offices and ad hoc purposes.
• Work with the Finance Office regarding per diem payments to interviewers and evaluators.
• Transcribe notes from Board of Trustees committee meetings as needed.
• Perform other duties as assigned.

Requirements

• Bachelor's degree required.
• A minimum of two years’ relevant experience is preferred.
• Admissions, Independent School, and/or teaching experience will be helpful.
• Paid or volunteer experience as a student ambassador or tour guide is helpful.
• Genuine interest in families and education, a sense of humor and warmth, and a positive outlook.
• Enjoy meeting new people and assisting them on the phone, over email, and in person.
• Ability to work as part of a goal-oriented team in a fast-paced environment.
• Must have a growth mindset and desire to learn new skills.
• Strong organizational, multi-tasking, and prioritizing skills.
• Professional demeanor and manner.

Skills

• Strong knowledge of the Microsoft and Google suites, including facility with mail merge, labels, name tags, and letter formatting, preferred.
• Experience with admission databases such as Veracross, preferred.
• Written and spoken fluency in Spanish or Mandarin is a plus.

Location

• TARRYTOWN, NY 10591

Work Type

• Full Time
• On-campus

Experience Level

• Minimum of two years’ relevant experience preferred

Education Level

• Bachelor's degree required

Salary/Compensations

• $50,000.00 - $60,000.00 Salary/year

Benefits

• Medical, dental, and vision package
• Sick and vacation time
• Life insurance, AD&D, and long-term disability insurance
• Flexible spending or health savings account
• Tuition remission
• Possibility of eventual on-campus housing

About the Company

• Hackley School is a nonsectarian coeducational K-12 independent school located in Tarrytown, NY.
• Founded as a boarding school in 1899, Hackley enrolls approximately 855 students, including about 25 five-day boarding students in grades 9-12.
• Students experience joy in the classroom and make life-long connections with each other and with our dedicated faculty, 40% of whom reside on campus.
• Robust extracurricular programming on our 285-acre campus creates unique opportunities for each student to learn and grow beyond the boundaries of the school day.
• Hackley graduates have the knowledge and confidence to pursue their passions and the drive to make a difference.
• Hackley challenges students to grow in character, scholarship, and accomplishment, to offer unreserved effort, and to learn from the varying perspectives and backgrounds in our community and the world.