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About the Role

This temporary, project-based position provides administrative and data support for a 90-day HR records consolidation project. The role focuses on organizing, scanning, reviewing, uploading, and consolidating physical and electronic employee and new-hire onboarding documentation to support an Applicant Tracking System (ATS) and HR system integration. The primary objective is to ensure accurate processing and storage of records within the organization's designated system of record, supporting recordkeeping and compliance commitments.

Responsibilities

Review, organize, and process electronic HR and new-hire onboarding documents.
Scan, organize, and process physical personnel files and convert hard-copy records into accurate electronic records.
Prepare, sort, label, and refile physical personnel documents and file folders in accordance with established records-management standards.
Upload documents into the appropriate employee or candidate records within designated systems.
Consolidate documents currently maintained across multiple locations into the established system of record.
Match documents accurately to the appropriate employee, candidate, record, or electronic file.
Apply established naming conventions, document categories, and filing standards consistently.
Identify duplicate, missing, incomplete, or incorrectly filed documentation and escalate discrepancies for resolution.
Maintain project tracking tools to document completed records, outstanding items, and overall progress.
Perform routine data entry and validation to ensure information is complete and accurately recorded.
Assist with reconciliation between existing records and the organization's ATS/people management systems.
Follow established processes for handling confidential personnel and applicant information.
Meet established daily and weekly production expectations to ensure completion of the project within the 90-day assignment.
Participate in periodic quality-control reviews and correct identified documentation or data issues.
Communicate barriers, discrepancies, and potential compliance concerns promptly to the project lead.
Perform other project-related administrative and data-management duties as assigned.

Requirements

High school diploma or equivalent.
Strong computer skills and comfort learning new technology and software systems.
Experience with data entry, electronic document management, records management, administrative support, or similar work.
Strong attention to detail and ability to maintain accuracy while processing a high volume of records.
Ability to organize and prioritize work against defined project deadlines.
Ability to follow standardized processes and maintain consistent documentation practices.
Ability to work independently while escalating questions or discrepancies appropriately.
Demonstrated discretion when handling confidential or sensitive information.
Ability to regularly stand, walk, bend, reach, and move throughout the office while retrieving, scanning, organizing, and returning physical personnel files.
Ability to lift, carry, and move boxes of hard-copy personnel files weighing up to approximately 30 pounds, with or without reasonable accommodation.

Skills

Data entry
Electronic document management
Records management
Administrative support
Attention to detail
Accuracy
Organization
Prioritization
Following standardized processes
Independent work
Escalation
Discretion with confidential information
Microsoft Office/365
Excel
Technology aptitude
Follow-through
Repetitive work
Identifying discrepancies

Location

Utica, NY

Work Type

Per Diem
Temporary
Part-time
Project-based

Experience Level

Entry-level

Education Level

High school diploma or equivalent

Salary/Compensations

$23.00 - $25.00 Hourly

About the Company

Together for Youth is an equal opportunity employer.

Equal Opportunity

Together for Youth is an equal opportunity employer and does not discriminate on the basis of age, race, creed, color, national origin, sexual orientation, military status, sex, pregnancy, gender identity or expression, disability, marital status, or any other basis covered by appropriate law.
We are committed to fostering an inclusive, equitable, and accessible environment where diversity is valued and recognized as a source of strength and enrichment.
We seek to attract talented people from a diverse range of backgrounds and cultures.
As a federal contractor, Together for Youth will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)