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About the Role

Fenwick is seeking a Patent Practice Assistant to provide administrative support to the Client Services Administrative team, ensuring quality service and efficient workflows. This role involves working ahead of deadlines and maintaining harmonious working relationships.

Responsibilities

• Prepare conflict checks for new matters.
• Prepare and process engagement letters for new clients.
• Obtain docket numbers for all U.S. and Non-U.S. matters, including creating inventor records in the Fenwick patent docketing system.
• Create initial client procedures for new clients.
• Review and edit prebills.
• Upload all documents (U.S. and Non-U.S.) to client databases.
• Review and process U.S. Publications.
• Prepare draft client correspondence.
• Manage propel room creation and maintenance for specific clients.
• Manage group expenses, vendor expenses, and bar dues.
• Coordinate attorney calendars.
• Handle conference room and visiting office requests.
• Handle travel arrangements, itineraries, and travel logistics.
• Handle time entry corrections.
• Handle Fenwick CRM database edits.
• Assist with MCLE requirements tracking.
• Download USPTO filings from Patent Center.
• Perform status checks on Office actions.
• Serve as a back-up to team members.
• Perform other duties as assigned.

Requirements

• Minimum of two (2) years of relevant administrative work experience.
• Experience in a law firm setting is preferred.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
• Maintain and handle confidential and sensitive information with discretion.
• Promote effective work practices, work as a team member, and show respect for all firm personnel.

Skills

• Multitask in a highly demanding, deadline-driven environment.
• High level of attention to detail.
• Ability to take initiative and work both independently and in a team environment.
• Exemplary client service skills.
• Ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
• Excellent written, verbal and organizational skills.
• Proficiency in MS Office applications.

Location

• U.S. offices

Work Type

• Hybrid
• Full-time
• Overtime as needed

Experience Level

• Minimum of two (2) years of relevant administrative work experience

Salary/Compensations

• $76,000 - $107,500

Benefits

• Healthcare
• Life Insurance
• Health Savings Accounts
• Flexible Spending Accounts
• Wellbeing
• Discretionary bonus

About the Company

• At Fenwick, we believe that our partners and employees are our most important asset.
• Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program.