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About the Role

Catholic Charities of Long Island seeks a Part-time Administrative Assistant with a generous heart to support the Human Resources Director and contribute to the organization's mission of providing dignified and compassionate care to vulnerable neighbors.

Responsibilities

• Provide essential administrative support to the Human Resources Director and contribute to the effective operation of the Human Resources Department.
• Prepare department correspondence, generate reports, and conduct Human Resources related research.
• Open Department mail, date stamp and distribute accordingly, and respond to general requests.
• Coordinate Payroll Action Notice and Employment Requisition process, ensuring timely receipt of signatures and interdepartmental communication.
• Maintain Open Positions Tracking spreadsheet and Position Requisition book.
• Prepare Department vouchers for invoice payment and monthly reconciliation of Director’s credit card.
• Obtain liability and malpractice insurance certificates, coordinating with the Diocese Risk Management & Insurance Department.
• Assist in planning and executing HR recognition events, supporting logistics and presentations for Annual Service Awards, Staff Day, holiday parties and other events.
• Attend Job Fairs and Open House recruiting events as needed.
• Provide coverage for the reception desk as needed as part of the Shared Services Team.

Requirements

• High school diploma or equivalent.
• Two years of experience working as an Administrative Assistant, preferred.
• Excellent interpersonal skills to interact with candidates, staffing managers and team members.
• Excellent time management and organizational skills with an ability to be flexible and adaptable to changing demands.

Skills

• Proficiency in Microsoft Office Suite.

Location

• Long Island

Work Type

• Part-time
• In-person

Education Level

• High school diploma or equivalent

Salary/Compensations

• $22 per hour

About the Company

• Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background.
• In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life.