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About the Role

The Management Analyst IV – Special Projects Advisor performs complex professional organizational analysis work in support of the Deputy Chief Financial Officer. This role involves conducting studies to improve efficiency and effectiveness, analyzing systems and procedures, researching business practices, developing recommendations, preparing reports, and coordinating high-priority projects. The position requires consulting with management to define project scope, establish timelines, and support the implementation of improvements, operating with considerable latitude for initiative and independent judgment under limited supervision.

Responsibilities

Conducts organizational studies and evaluations of Finance Division functions, operations, procedures, workload, staffing utilization, business processes, and performance trends.
Collects, researches, validates, and analyzes data to identify operational issues, root causes, and efficiency opportunities.
Reviews current organizational, procedural, and operational systems for effectiveness, efficiency, consistency, and conformance with guidelines.
Prepares analysis, findings, alternatives, and recommendations to support management decisions.
Coordinates and monitors complex Finance Division projects, strategic initiatives, and executive assignments.
Consults with management to identify priorities, define project scope, purpose, objectives, resource needs, timelines, and deliverables.
Develops project plans and tracking tools.
Monitors milestones, analyzes barriers and risks, communicates status updates, and recommends corrective actions.
Facilitates collaboration across divisions, program areas, and administrative functions.
Prepares technical records, reports, presentations, briefing materials, memoranda, procedures, and recommendations for leadership.
Interprets data, summarizes findings, identifies alternatives, and justifies recommendations.
Develops and maintains performance measures, dashboards, tracking tools, and documentation.
Researches new or improved business and management practices for application to Finance Division operations.
Develops recommendations to standardize, streamline, or improve organizational systems, staffing workflows, work methods, procedures, and documentation.
Prepares, revises, and maintains operations and procedures materials.
Assists leadership with implementation of approved changes and monitors results.
Coordinates responses to executive, legislative, stakeholder, and agency inquiries and assignments.
Collaborates with internal and external stakeholders to gather information, analyze issues, prepare briefing materials, and ensure accurate and timely responses.
Represents the Finance Division in meetings, workgroups, and special initiatives.
Performs related work and other special projects as directed by the Deputy Chief Financial Officer.

Requirements

Graduation from an accredited four-year college or university with a bachelor's degree in business administration, public administration, finance, accounting, economics, project management, or a related field.
Four years of full-time experience in management analysis, organizational analysis, business process analysis, project management, strategic planning, governmental operations, program administration, finance, policy analysis, process improvement, or a related field.
Experience preparing analytical reports, recommendations, procedures, briefing materials, or other written products for management or executive leadership.
Experience working in a state government agency, health and human services organization, or large public-sector organization.
Experience supporting executive leadership and managing high-priority or cross-functional initiatives.
Experience developing executive-level presentations, reports, and briefing materials.
Advanced proficiency in Microsoft Excel, PowerPoint, and project management tools.
Education may be substituted for experience and experience may be substituted for education on a year-for-year basis as determined by agency policy.

Skills

Project management
Organizational planning
Organizational analysis
Management analysis
Operational evaluation
Budget processes
Finance processes
Business processes
Business process analysis
Work simplification
Workflow design
Performance measurement
Continuous improvement methodologies
Legislative decision-making processes
Executive decision-making processes
Technical record preparation
Report preparation
Procedure preparation
Operations manual preparation
Microsoft Office applications
Business productivity tools
Collecting quantitative data
Collecting qualitative data
Validating quantitative data
Validating qualitative data
Interpreting quantitative data
Interpreting qualitative data
Presenting quantitative data
Presenting qualitative data
Developing executive-level reports
Developing executive-level presentations
Developing executive-level correspondence
Developing recommendations
Developing corrective action plans
Developing procedures
Developing implementation strategies
Managing multiple priorities
Meeting deadlines
Facilitating meetings
Coordinating stakeholder engagement
Establishing effective working relationships
Maintaining effective working relationships
Written communication
Verbal communication
Analyzing organizational systems
Analyzing procedures
Analyzing workload
Analyzing staffing utilization
Analyzing work methods
Analyzing operational practices
Identifying problems
Evaluating alternatives
Developing practical recommendations
Preparing clear reports
Preparing concise reports
Preparing comprehensive reports
Preparing clear procedures
Preparing concise procedures
Preparing comprehensive procedures
Preparing clear briefing materials
Preparing concise briefing materials
Preparing comprehensive briefing materials
Preparing clear executive communications
Preparing concise executive communications
Preparing comprehensive executive communications
Interpreting policies
Interpreting procedures
Interpreting organizational priorities
Exercising sound judgment
Maintaining confidentiality
Communicating effectively with executive leadership
Communicating effectively with diverse stakeholders
Working effectively in a fast-paced environment
Working with competing priorities
Coordinating cross-functional teams
Coordinating cross-functional initiatives
Project Management Professional (PMP)
Certified Associate in Project Management (CAPM)
Lean Six Sigma
Other project management certification
Other process improvement certification

Location

AUSTIN

Work Type

Eligible for Telework
Full time
Regular

Experience Level

Four years of full-time experience in management analysis, organizational analysis, business process analysis, project management, strategic planning, governmental operations, program administration, finance, policy analysis, process improvement, or a related field.

Education Level

Bachelor's degree in business administration, public administration, finance, accounting, economics, project management, or a related field.

Salary/Compensations

$5,797.66 - $9,508.25 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.