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About the Role

The Contract Manager performs highly advanced, senior-level, technical, and consultative work assisting with the oversight of daily operations and grant and contract management activities within the Family Support Services (FSS) division. This position provides leadership and support in grant and contract management by participating in contracting activities such as contract and amendment development, budget oversight, fiscal accountability, contract funding allocation decisions, continuous quality improvement, contract monitoring, and other activities that meet FSS goals and objectives. This role is responsible for large-scale project management and implementation for grants and contract management work within FSS, analyzing grantee and contractor performance, and recommending contract actions for enforcement of terms and conditions.

Responsibilities

Serves as the lead in contract management activities, monitors contractor performance, provides technical assistance, and manages close-out of grants and contracts.
Monitors contract performance by performance data and applicable contract deliverables.
Completes analysis of contractor performance by expenditure data, performance reports, technical assistance and training documentation, and other pertinent data.
Coordinates resolution of contractor issues and contract actions.
Participates in coordinated on-site reviews for financial and programmatic compliance.
Works with pertinent parties to resolve monitoring findings by defining criteria/requirements/processes and recommending appropriate dispositions.
Serves as lead budget oversight by negotiating funding allocations, projecting expenditures, monitoring, reviewing, and tracking expenditures.
Performs written and oral communication with contractors as the point of contact for contractual accountability activities.
Facilitates and ensures delivery of financial and programmatic technical assistance and training with appropriate agency staff and grantees/contractor staff.
Provides guidance to internal and external stakeholders regarding contract administration, policies, and procedures.
Provides responses to inquiries, takes initiative to solve problems, exercises flexibility, and looks for continuous quality improvement opportunities.
Manages large-scale grant/contract projects and other special projects for the FSS division related to contract management and fiscal accountability.
Serves as subject matter expert related to grant and contract management on assigned workgroups in coordination with internal stakeholders.
Prepares special correspondence or reports, analyzes data, and compiles statistical reports using Word and Excel or other word processing and spreadsheet applications.
Coordinates and implements changes as new federal and state laws, rules, regulations, and agency policies become effective.
May oversee the work of others.
Attends work on a regular and predictable schedule.
Performs other duties as assigned.

Requirements

Minimal supervision required.
Extensive latitude for initiative and independent judgment.
Must obtain Certified Texas Contract Manager (CTCM) within the first year of employment.
Experience managing Human Services grants and contracts.
Willing to travel to the office when applicable.
Must bring I-9 documentation on the first day of work.

Skills

Knowledge of state procurement and contract management requirements, regulations, and best practices.
Knowledge of negotiating contracts.
Knowledge of developing contracts.
Knowledge of business administration and accounting principles and practices.
Knowledge of policies and procedures of contract management.
Skill in the use of a computer and applicable software.
Ability to evaluate contracts and recommend future status.
Ability to interpret policies, procedures, and regulations.
Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.
Ability to write and edit contract requirements and specifications.
Ability to negotiate features of a contract.
Ability to communicate effectively.
Ability to oversee and/or supervise the work of others.

Location

AUSTIN

Work Type

Full time
Eligible for Telework

Experience Level

Highly advanced, senior level
Up to 15% travel

Salary/Compensations

$5,425.33 - $7,235.15 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.