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About the Role

The Administrative and Department Manager for CRRD will provide high-quality administrative support to the Senior Vice President (SVP) of CRRD and lead the department's overall administrative functions. This role offers a unique opportunity to gain insight into the operations and decision-making processes of a global humanitarian organization at the senior level.

Responsibilities

• Coordinate SVP calendars, meetings, and events.
• Arrange travel for the SVP.
• Manage media and external engagements for the SVP.
• Track SVP expenses.
• Coordinate departmental meetings and events.
• Manage departmental documents.
• Provide internal communications support.
• Offer AV and logistical support for meetings.
• Maintain departmental org charts and email lists.
• Support events and changes within the HQ office space.
• Manage SVP calendar and communicate with meeting participants.
• Support SVP speaking event and travel coordination.
• Handle media requests and last-minute schedule adjustments.
• Organize, schedule, and support HQ meetings, including room reservations, AV, and catering.
• Prepare and disseminate meeting materials, including presentations.
• Maintain and update shared calendars for SMT and Executive Board travel and leave.
• Submit credit card reconciliations and reimbursements for the SVP.
• Assist teams in obtaining SVP signatures and approvals.
• Maintain and disseminate files and resources from meetings.
• Support pillar document formatting and meeting preparation.
• Organize Box folders for collaboration and archival purposes.
• Update organizational charts monthly and as needed.
• Oversee Distribution List updates and ensure mailing list accuracy.
• Update the Emergency Contact List Card.
• Support onboarding for new CRRD hires by scheduling meetings with pillar leaders.
• Take ownership of strategic planning and coordination tasks.
• Identify and lead administrative process improvements.
• Support the rollout of new software, tools, and protocols.
• Assist with annual Core Humanitarian Standards audits.
• Arrange workshops and conferences, including venue, travel, and information dissemination.
• Plan and facilitate special occasions.
• Perform other duties as requested.

Requirements

• Bachelor’s degree, Associate’s degree, or equivalent.
• 2–3 years of professional experience in an administrative role.
• Excellent organizational skills, with the ability to manage competing priorities and time effectively.
• Service-oriented and flexible, with a commitment to support in a fast-paced environment.
• Sound judgment and discretion in handling confidential information.
• Proactive ownership mindset, anticipating needs and solving problems.
• Poise and confidence working with senior leaders and external stakeholders.
• Excellent interpersonal and communication skills for effective liaison across departments in a multicultural environment.
• Strong computer proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, resourcefully, and take initiative.
• Flexibility with changing priorities and eagerness to learn.
• Adherence to IRC Way - Standards for Professional Conduct (Integrity, Service, Equality, Accountability).
• Adherence to policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation.

Skills

• Organizational skills
• Time management
• Communication skills
• Interpersonal skills
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Independent work
• Resourcefulness
• Initiative
• Adaptability
• Learning agility
• French language skills (advantage)
• Arabic language skills (advantage)
• Spanish language skills (advantage)
• Other relevant language skills (advantage)

Location

• U.S. cities

Work Type

• Full-time

Experience Level

• 2-3 years of professional experience

Education Level

• Bachelor's degree
• Associate's degree
• Equivalent

Salary/Compensations

• Pay Rate: $68,000-$74,000/yr

Benefits

• 10 paid sick leave days
• 10 U.S. holidays
• 20-25 generous paid time off (based on role and tenure)
• Medical insurance starting at $163/month
• Dental insurance starting at $6.50/month
• Vision insurance starting at $5/month
• Flexible spending accounts (healthcare, dependent care, commuter)
• 403(b) retirement savings plan with employer match (immediate vesting)
• Non-elective employer contribution to retirement plan (based on age and years of service, 3-year vesting)
• Disability insurance
• Life insurance
• Employee Assistance Program (EAP) offering confidential counseling and support services

About the Company

• The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster.
• Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO).
• IRC operates in more than 40 countries and 29 U.S. cities.
• IRC's mission is to help people survive, reclaim control of their future, and strengthen their communities.
• IRC employees deliver lasting impact by restoring safety, dignity, and hope to millions.
• The Crisis Response, Recovery, and Development (CRRD) Department houses all IRC Country Programs.
• The CRRD Department has a four-pillar structure: Program Delivery, Technical Excellence, Awards Management, and Emergencies.
• All CRRD pillars collaborate with Country Program staff to deliver high-quality programming with impactful results.

Equal Opportunity

• IRC is an Equal Opportunity Employer.
• IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.