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About the Role

The Administrative Assistant provides essential support to the Bishop, Vicar General / Moderator of the Curia, and Vicar for Priests, operating with a degree of independent judgment and initiative. This role is integral to the ministry of the church, assisting the Bishop in his pastoral duties.

Responsibilities

• Support and uphold the philosophy of Catholic ministry and the mission of the Diocese of Austin.
• Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
• Continuously grow in ministry through participation in religious ceremonies, training, and reflection.
• Perform daily administrative activities including filing, mail processing, screening calls, taking dictation, researching, drafting, and editing documents.
• Provide translation services and process check requests.
• Support the Vicar General / Moderator of the Curia’s Office with administrative tasks for the Bishop and Vicar for Priests.
• Coordinate administrative needs for meetings, conferences, dinners, and other events.
• Assist in managing priest, deacon, and religious databases and preparing mailing lists.
• Assist in the creation of presentation materials, agendas, packets, and handouts.
• Maintain busy calendars, coordinate meetings, book travel, and manage room reservations.
• Maintain a work schedule that maximizes availability to parishes, diocesan staff, and others.
• Perform other duties as assigned.

Requirements

• Knowledge of the structure and basic teachings of the Roman Catholic Church.
• Knowledge of office practices, record keeping techniques, and file maintenance.
• Skill in writing and editing various documents.
• Skill in operating position-appropriate technology, including word-processing and spreadsheet software, database programs, web browsers, and office equipment.
• Ability to provide excellent customer service and work effectively with staff, clergy, religious, and laity.
• Ability to maintain confidentiality.
• Ability to organize, prioritize, and utilize effective time-management techniques.
• Ability to work in a fast-paced environment.
• Ability to carry out multiple tasks, complete tasks per established guidelines, and meet deadlines.
• Ability to follow instructions furnished in verbal or written format.
• Ability to work independently.
• Must be a practicing Roman Catholic in good standing.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies.

Skills

• Excellent customer service
• Confidentiality
• Organization
• Prioritization
• Time management
• Working in a fast-paced environment
• Multitasking
• Following instructions
• Independent work
• Proficient English communication (conversing, reading, writing)
• Proficient Spanish communication (conversing, reading, writing)
• Basic translation
• Microsoft Office Suite
• Database management
• Web browsing

Location

• Austin, TX

Work Type

• Full-time
• Onsite

Experience Level

• Four (4) years of full-time, wage-earning, related work experience.

Education Level

• Associate’s degree from an accredited US College or University (or equivalent experience)

About the Company

• The Diocese of Austin is an employer engaged in ministry, closely tied to the Bishop in the exercise of his ministry and obligations to the church.
• The Diocese of Austin is an at-will employer.
• All buildings and vehicles owned by the Diocese of Austin are tobacco-free.