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About the Role

Via Licensing Alliance is seeking an Office Administrator to manage the daily administrative functions for the San Francisco office. This role supports seamless administrative operations, manages visitors, and provides general administrative, organizational, and communicative support to the San Francisco staff. The Office Administrator will be the main point of contact for the regional office and work closely with the Dolby Places Team.

Responsibilities

Plan, budget for, and manage day-to-day activities of the San Francisco office.
Seek out assistance requests from other departments.
Manage office reception, mail, messenger services, FedEx, internal mail, and conference room scheduling.
Receive visitors while maintaining security, provide refreshments, and notify appropriate parties of incoming visitors.
Provide administrative support to senior leaders, including travel coordination, expense reporting, and presentation preparation.
Maintain inventory of office supplies, non-IT office equipment, furniture, plants, artwork, and other assets.
Coordinate weekly lunches and social events for San Francisco staff.
Communicate and distribute incoming correspondence.
Arrange for outgoing correspondence or packages.
Arrange meetings and conference calls.
Assist with mass mailings.
Organize files and perform email filing.
Handle various administrative requests.
Receive and prioritize mail and shipments.
Manage kitchen supplies and conduct inventory.
Ensure proper ordering and maintenance of office supplies and groceries.
Maintain the order and appearance of the San Francisco office and kitchen.
Maintain office equipment and contact vendors for necessary repairs.
Coordinate building improvements, repairs, maintenance, parking assignments, and office moves with the Dolby Places Team.
Manage off-site and on-site storage as needed.
Obtain janitorial and other office maintenance services.
Receive, log-in, and distribute invoices and mail to appropriate departments.
Manage and perform special projects as requested.
Perform other duties as assigned.

Requirements

Relevant prior work experience in a professional office environment.
Professional and positive attitude.
Detailed knowledge of administration practices.
Well-developed interpersonal and communication skills.
Detail-oriented with the ability to work independently and organize/manage multiple priorities.
Professional maturity, discretion, and cooperation in dealing with people at all levels inside and outside the Company.

Skills

Strong proficiency in Microsoft Office business applications, especially Word, Excel, PowerPoint and Outlook.

Location

San Francisco

Work Type

Part-time
Onsite

Experience Level

Not specified

Education Level

Not specified

Salary/Compensations

$32.00 - $41.00 per hour

Benefits

Not specified

About the Company

Via Licensing Alliance is the leader in collaborative licensing, advancing inclusive and efficient new patent licensing approaches to drive innovation globally.
Via Licensing Alliance is dedicated to accelerating global technology adoption, fostering participation, and generating return on innovation with balanced IP licensing solutions for innovators and manufacturers of all sizes around the globe.
Via administers dozens of patent licensing programs in audio, video, broadcast, power, and more for a variety of technologies, consisting of 25,000 patents in over 130 countries, with nearly 100 current patent holders and over 3,000 current licensees.
Via Licensing Alliance, a subsidiary of Dolby Laboratories, is an independently managed company owned by industry-leading participants with over 25 years of intellectual property licensing leadership.
We are the world's largest patent pool administrator.
We aggregate patents around key innovations and offer licensing solutions that give companies streamlined access to standardized technologies.
For decades, we have served as a trusted bridge between our licensors and licensees, driving a strong and efficient IP licensing environment that yields better products and technologies for people around the world.

Equal Opportunity

Via is proud to be an equal opportunity employer.
Our success depends on the combined skills and talents of all our employees.
We are committed to making employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, family status, medical condition, disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state, and local laws and ordinances.
Via will consider qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code, Article 49, and Administrative Code, Article 12.