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About the Role

As the Project Manager, you will coordinate and manage all administrative and logistical tasks through to project completion. This role requires a detailed, customer-service-oriented individual with excellent organizational skills and the ability to communicate effectively with project teams, sales teams, customers, and manufacturers to ensure timely project completion and customer satisfaction in a fast-paced, high-volume environment.

Responsibilities

Manage and oversee all administrative tasks assigned by Project Management team and Operation Managers.
Create and maintain job files, project records and archives in Procore and other CRM systems.
Optimize the project through all stages to completion including managing invoices, managing purchase orders, expense reports, etc.
Manage multiple projects on an ongoing basis.
Participate in project meetings and provide follow-up to team on key actions and priorities.
Coordinate and manage Turnkey project management team schedules, prepare meeting agendas, take meeting minutes and manage all project correspondence.
Manage subcontractor invoice review and processing.
Track and manage project expenses to ensure adherence to budget guidelines.
Manage and track project completion progress and maintain accurate and accessible documentation with all relevant project stakeholders.
Oversee tracking of sales teams and/or subcontractor’s procurement of materials and equipment required for project.
Develop and grow relationships with customers, contractors, project engineers and manufacturers.

Requirements

5+ years of experience in HVAC, mechanical contracting, or construction industry experience is required.
Ability to prioritize, multi-task, deal with ambiguity and manage high volume projects.
Strong PC skills in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

Skills

Ability to learn new skills and knowledge.
Ability to understand concepts and complexity comfortably.
Open to change and will try anything to find solutions.
Able to handle uncertainty and make decisions without knowing the whole story.
Ability to discern between tasks to determine how best to accomplish goals and organize task/people assignments to get results in a timely way.
Ability to figure out processes and simplify them in order to maximize work flow.
Ability to manage people and situations when conflicts arise.
Ability to seize opportunities with the drive to complete goals.
Ability to establish and grow relationships with customers through effective verbal and written communication.
Dedicated to the needs of the customers, manufacturers and peers and has the patience to actively listen to all business partners.
Able to solve problems and skillfully negotiate with a minimum of noise while managing stress.
Demonstrates integrity and trust through appropriate directness and truthfulness.
Ability to understand personal strengths and weaknesses, seek feedback and improve upon shortcomings.
Experience working in project management tools such as Procore, MS Project, Bluebeam is preferred.

Location

Texas

Work Type

Office environment
Field

Education Level

Bachelor’s degree in engineering or related field is a plus.

About the Company

Texas AirSystems has been shaping the HVAC landscape in Texas for over four decades.
With 500+ team members and seven offices statewide, we partner with over 60 leading manufacturers to deliver custom, high-performance solutions that stand the test of time.
Here, your work matters.
You’ll be part of a team that values collaboration, rewards curiosity, and gives you the tools to keep growing.
Whether you’re just getting started or looking for your next big challenge, this is a place where you can thrive and make a real impact.

Equal Opportunity

Texas AirSystems is an Equal Opportunity Employer
Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.
Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.