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About the Role

This role provides support for all departments, handling external callers and visitors, as well as internal contacts. The Receptionist will be expected to answer non-routine correspondence and assemble highly confidential and sensitive information.

Responsibilities

• Greet and welcome visitors and callers in a friendly, warm, and professional manner
• Take messages for firm staff and deliver/notify appropriate staff members or direct calls
• Handle all firm's incoming and outgoing mail (sorting and delivering to departments daily)
• Manage conference room schedule/scheduling of appointments/conferences as needed
• Ensure that the administrative office and reception area are organized and clean
• Assist the supervisor in coordinating vendors for repairs and maintenance across the firm and ensure proper working order for the firm’s equipment and facilities
• Assist the supervisor with taking meeting notes and preparing meeting minutes
• Assist the supervisor with firm events planning and coordination
• Assist in light filing duties
• Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departments
• Provide backup support to HR/Personnel on an as-needed basis
• Perform other duties as assigned by Partners

Requirements

• At minimum 1 year of experience in bookkeeping in the US
• Proficiency in Excel and Word
• Exposure to QuickBooks is a plus
• Punctual
• Self-motivated with strong work ethic
• Thrives in a fast-paced environment
• Ability to juggle multiple tasks and demands
• Establishes priorities and meets deadlines
• Strong oral and written communication skills
• Highly detail-oriented
• Collaborates effectively with others
• Organizational skills
• Ability to follow established guidelines and processes
• Common Sense: a talent for making connections between unrelated pieces of information for the purpose of anticipating needs and preventing problems

Skills

• Chinese Mandarin
• English
• Bookkeeping
• Excel
• Word
• QuickBooks
• Communication skills
• Organizational skills

Location

• Flushing, NY

Work Type

• Internship
• Full-time
• Part-time

Experience Level

• Internship

Salary/Compensations

• $17.00 / hour