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About the Role

The Wellness Specialist plans, coordinates, and delivers holistic workplace wellness initiatives promoting physical, mental, emotional, and social well-being. This role serves as a lead wellness advocate and resource, adapting strategies to support engagement, prevention, and risk reduction through a blend of onsite, virtual, and digital tools.

Responsibilities

• Lead the planning and delivery of onsite and virtual wellness programs addressing stress management, mental well-being, injury prevention, physical activity, sleep, ergonomics, disease prevention, and tobacco cessation.
• Serve as the primary point of contact for wellness services with assigned clients or locations, establishing strong relationships with employees and key stakeholders.
• Facilitate group education sessions, workshops, wellness challenges, stretch and flex programs, lunch-and-learns, and special wellness events.
• Adapt approved wellness programming, outreach methods, and engagement strategies to align with client culture and workforce demographics.
• Champion participation in the digital wellness platform and guide employees in sustained engagement with wellness tools and initiatives.
• Educate employees on available wellness resources and benefits.
• Plan and conduct scheduled onsite wellness visits at assigned client locations.
• Perform non-diagnostic wellness screenings and assessments for educational and wellness purposes only.
• Independently manage scheduling, travel planning, logistics, and coordination for program delivery.
• Provide ongoing virtual wellness education and engagement between onsite visits.
• Offer evidence-informed lifestyle education and behavior change support using approved coaching and motivational techniques.
• Refer employees to appropriate clinical, benefits, or community resources as needed.
• Track participation, engagement, and program outcomes using established reporting tools.
• Analyze trends in participation, engagement, and utilization to identify strengths and opportunities for improvement.
• Evaluate wellness program effectiveness based on engagement metrics, participant feedback, and client-defined objectives.
• Prepare summaries and insights for wellness leadership and client stakeholders.
• Identify opportunities for program enhancements, outreach improvements, or workflow efficiencies and recommend solutions.
• Collaborate with regional and national wellness team members to ensure consistent service delivery and alignment with organizational standards.
• Maintain confidentiality and professionalism in all employee and client interactions.
• Ensure wellness initiatives align with applicable privacy, safety, and workplace health guidelines.
• Follow organizational policies related to OSHA, HIPAA aligned practices, and documentation.
• Exercise sound professional judgment in addressing complex or sensitive situations, escalating appropriately when issues fall outside role scope.
• Maintain professional expertise by staying current with workplace wellness trends, behavior change science, and engagement best practices.
• Oversee administration of wellness challenges, incentives, and recognition programs.
• Support client onboarding, program scheduling, and coordination of wellness initiatives.
• Contribute to refinement of wellness tools, templates, and processes to enhance efficiency and scalability.
• Perform other related duties as assigned to support wellness program quality and growth.

Requirements

• Bachelor’s degree in health promotion, public health, nutrition, exercise science, health sciences, or a related field required; Master’s degree preferred.
• Wellness coaching certification or comparable credential preferred.
• Office ergonomic assessment experience and certification preferred.
• Minimum of 2–4 years of experience in workplace wellness, health education, health promotion, or employee engagement.
• Experience functioning independently in a client facing or regional support role strongly preferred.
• Requires sitting and standing for long periods of time.
• Some bending, kneeling and stretching could be required.
• Ability to demonstrate or facilitate light movement activities as appropriate.
• Work performed across office, onsite, and travel settings depending on location.
• Working under stress and use of computer/phone required.
• Manual dexterity required for use of keyboard, equipment, instruments, etc.
• Ability to lift/move up to 20 pounds.

Skills

• Strong interpersonal, communication, and facilitation skills with the ability to influence engagement.
• Demonstrated ability to exercise independent judgment in prioritizing work and adapting programs.
• Solid understanding of wellness, prevention, and behavior change principles.
• Ability to engage employees across diverse roles, cultures, and work environments.
• Strong organizational, planning, and problem solving skills.
• Ability to work autonomously while collaborating effectively within a distributed team.
• Proven ability to maintain confidentiality and manage sensitive information appropriately.
• Proficiency with Microsoft Office and comfort using digital wellness and reporting platforms.

Location

• San Francisco, CA - San Francisco , CA 94130

Work Type

• Full Time
• Onsite
• Hybrid
• Virtual

Experience Level

• 2-4 years of experience
• Independent client-facing or regional support experience preferred

Education Level

• Bachelor’s degree in health promotion, public health, nutrition, exercise science, health sciences, or a related field
• Master’s degree preferred
• Wellness coaching certification or comparable credential preferred
• Office ergonomic assessment certification preferred

Salary/Compensations

• $33.00 - $39.00 Hourly

Benefits

• Paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Critical illness insurance
• HSA
• HRA
• FSA
• Life insurance
• Disability insurance
• EAP
• 401K
• Legal coverage
• Identity theft coverage
• Pet insurance

About the Company

• The preceding statements describe the general job responsibilities and individual’s qualifications inherent to this position.
• These are not intended to be construed as exhaustive lists.
• To perform this job successfully, the individual must be able to perform each essential function satisfactorily, accurately, and safely.
• Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of their jobs.
• This job description may be reevaluated and/or modified at any time without notice.

Equal Opportunity

• Every qualified individual has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, benefits, employee activities, and general treatment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other classification protected by applicable local, state, or federal law.