Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Sygaldry is seeking a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our growing San Francisco office. This hands-on role involves owning day-to-day office operations and providing executive support, ensuring a smooth and welcoming environment for employees and visitors.

Responsibilities

• Provide day-to-day administrative and operational support to Co-founder
• Manage calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel
• Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups
• Coordinate meetings, including logistics and materials
• Handle sensitive and confidential information with discretion
• Anticipate needs and proactively solve problems
• Own the day-to-day operations of the San Francisco office
• Serve as the primary point of contact for office-related needs, vendors, building management, and facilities
• Manage office supplies, food and beverage programs, deliveries, and maintenance
• Coordinate office access, workspace needs, and operational logistics
• Support new-hire onboarding and offboarding logistics
• Identify opportunities to improve office processes and create scalable systems
• Maintain a high standard for the overall office environment and employee experience
• Coordinate on-site visits for candidates, investors, partners, and other guests
• Support leadership meetings, company gatherings, and special events
• Partner closely with Operations, People, Finance, IT, and other teams
• Help connect the San Francisco office with the broader company
• Take ownership of special projects and operational needs

Requirements

• Demonstrated experience in office management, executive support, operations, hospitality, or a similar high-touch environment
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities in a fast-moving environment
• Strong judgment and the ability to operate independently
• A proactive mindset—you naturally look ahead and anticipate what will be needed
• Excellent written and verbal communication skills
• Comfortable working directly with executives, employees, candidates, vendors, and external partners
• High level of discretion and professionalism
• Willingness to be hands-on and step in wherever needed
• Comfortable building processes where they don't yet exist

Location

• San Francisco

Work Type

• On-site

Benefits

• Visa Sponsorship
• Competitive salary and meaningful equity
• Company-sponsored health coverage
• Company offsite or casual crew socials
• Unlimited PTO

About the Company

• Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference.
• Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably.
• We're building the infrastructure for quantum superintelligence.
• We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture.
• Our team is growing — we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together.
• At Sygaldry, curiosity and intellectual courage drive our work.
• We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams.
• We prioritize mission over ego and collaborate openly with a strong sense of shared purpose.
• We dream big, yet we execute with a love of detail.
• We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.
• We lean into thoughtful use of agentic AI tools. Claude Code, Codex, and AI-assisted workflows are part of daily operations across the team, and we expect this role to benefit from these tools too.
• How you explore, assess, and leverage emerging AI tools is something we actively value.

Equal Opportunity

• We encourage applications from candidates with diverse backgrounds.
• We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
• We encourage you to apply even if you do not believe you meet every single qualification.
• If you don’t think this role is right for you, but you believe that you would have something meaningful to to contribute to our mission, please reach out at letsbuild@sygaldry.com.