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About the Role

As an Administrative Coordinator at Roswell Park Comprehensive Cancer Center, you will provide high-level support to department leaders and ensure the smooth operation of daily activities. Your role is crucial in enabling physicians, researchers, and administrative leaders to focus on patient care and groundbreaking research.

Responsibilities

• Support department leaders with administrative and operational responsibilities
• Coordinate meetings, schedules, communications, and special projects
• Organize information, reports, and materials for department activities
• Serve as a key point of contact for internal stakeholders and visitors
• Assist with planning and coordinating departmental initiatives and events
• Maintain efficient workflows and identify process improvement opportunities
• Provide administrative support for professional staff and leadership teams
• Manage multiple projects and priorities with accuracy and professionalism
• Coordinate large events, such as Orientation and Graduation
• Onboard students and trainees
• Schedule meetings, including those with virtual teams/Zoom
• Prepare agendas and take meeting minutes
• Submit invoices and requisitions

Requirements

• Highly organized and detail-oriented
• Comfortable managing multiple tasks in a fast-paced environment
• Strong communicator skilled in working with diverse individuals
• Proactive and able to anticipate needs
• Dependable, professional, and committed to excellent support
• Skilled at problem-solving and finding practical solutions
• Proficient with Microsoft Office and other office technology tools
• Experienced in administrative, office support, or project coordination work
• Service-oriented professional who enjoys supporting leaders and building relationships
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables is required

Skills

• Microsoft Office
• Office technology tools
• Outlook scheduling
• Virtual team coordination
• Zoom
• Agenda preparation
• Minute taking
• Invoice submission
• Requisition submission

Location

• First Shift (United States of America)

Work Type

• Full time

Experience Level

• 4 years of full-time secretarial or related experience with an Associate’s degree
• 5 years of full-time secretarial or related experience with a High School Diploma or High School Equivalency Diploma
• Experience with Graduate Medical Education
• Experience working with trainees and students

Education Level

• Associate’s degree
• High School Diploma or High School Equivalency Diploma

Salary/Compensations

• $56,025

Benefits

• Comprehensive health, dental, and vision benefits
• Retirement savings options
• Wellness resources

About the Company

• Health Research, Inc. (HRI) Roswell Park Division is part of Roswell Park Comprehensive Cancer Center, the nation's first cancer center and a designated comprehensive cancer center.
• The organization is dedicated to advancing cancer research, treatment, and prevention.
• It is recognized as one of New York's top employers and a leader in healthcare innovation.
• RPCIC and HRI are committed to providing an environment of courtesy and respect, supporting an inclusive environment that nurtures individual talents and abilities.
• This is a grant-funded position.
• Health Research Inc. (HRI) Roswell Park Division participates in the E-Verify program.

Equal Opportunity

• Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individual’s relationship or association with a member of a protected category or any other protected group status as defined by law.
• Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
• RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities.