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About the Role

The Senior Peer Review Specialist is responsible for supporting the effectiveness, consistency, and continuous improvement of peer review and editorial workflows across AIP Publishing's journal portfolio. This role involves implementing workflow improvements, supporting operational initiatives, contributing to manuscript tracking system projects, and providing insights into workflow performance.

Responsibilities

• Support the design, implementation, documentation, and continuous improvement of peer review workflows.
• Support the development and maintenance of standardized peer review workflows.
• Document workflows, procedures, and operational standards.
• Identify workflow inefficiencies and improvement opportunities.
• Support and implement process redesign and operational improvement projects.
• Contribute to the implementation of new editorial tools and technologies.
• Support compliance with editorial quality standards, research integrity requirements, and publishing best practices.
• Serve as a knowledgeable resource on peer review processes.
• Support the management and oversight of vendor-supported editorial operations and peer review services.
• Maintain vendor performance reports and operational metrics.
• Monitor service levels and escalate issues when required.
• Support vendor review meetings and action tracking.
• Coordinate with vendors on workflow updates and operational improvements.
• Identify opportunities to improve service quality and efficiency.
• Provide operational insight through monitoring and analysis of peer review and editorial workflow performance.
• Maintain dashboards and operational reporting.
• Monitor workflow performance metrics and trends.
• Identify bottlenecks, risks, and areas for improvement.
• Prepare reports and insights for stakeholders.
• Support data-driven decision making and continuous improvement efforts.
• Work collaboratively across internal and external teams.
• Support cross-functional projects and initiatives.
• Participate in workflow improvement discussions and working groups.
• Build effective relationships with internal and external stakeholders.
• Coordinate information gathering and action tracking across teams.
• Provide operational expertise and workflow insights to project teams.
• Support adoption of new processes, systems, and ways of working.

Requirements

• Bachelor’s degree in a relevant field.
• 4+ years of experience in scholarly publishing, editorial operations, and peer review.
• Experience supporting workflow improvement or operational change initiatives.
• Experience working with manuscript tracking systems or editorial platforms.
• Experience working with multiple stakeholders across teams.

Skills

• Strong understanding of peer review processes and editorial workflows.
• Strong analytical and problem-solving skills.
• Ability to interpret operational data and identify improvement opportunities.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to quality and continuous improvement.
• Ability to balance operational efficiency with editorial quality and researcher experience.
• Comfortable working in a changing environment with multiple priorities.

Location

• Remote (staff based in NY, NJ, CT, MD, VA, PA, MA, RI, or Washington, DC)

Work Type

• Remote
• Full-time

Experience Level

• Senior

Education Level

• Bachelor's degree

Salary/Compensations

• $65,000 - $90,000

Benefits

• Generous paid time off and paid sick and safe leave
• Flexible work schedule
• Competitive medical, dental and vision benefits
• Exceptional retirement benefits
• Monthly remote stipend
• Training and Tuition assistance
• Employee Assistance Program

About the Company

• AIP Publishing is a leading publisher of the physical sciences, dedicated to accelerating scientific discovery and reimagining scholarly publishing.
• The company builds a network of knowledge to spark thinking, connect people, and drive new ways forward, empowering a global community using science for good.
• AIP Publishing fosters a collaborative, creative, and inclusive atmosphere that maximizes individual contributions.
• A wholly owned not-for-profit subsidiary of the American Institute of Physics (AIP), AIP Publishing's mission is to advance, promote, and serve the physical sciences for the benefit of humanity by breaking barriers to open, fair research communication and empowering researchers to accelerate global progress.
• AIP Publishing supports the charitable, scientific, and educational purposes of AIP through scholarly publishing activities on its behalf and on behalf of its publishing partners.
• Their publishing portfolio includes digital books, AIP Conference Proceedings, and peer-reviewed journals across various research areas.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law.