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About the Role

Serve as the operational backbone and creative engine for high-priority, university-wide initiatives within the Office of the Vice Provost for Academic Program Review & Doctoral Affairs. Champion the PhD student experience by orchestrating events, building community connections, and managing the Doctoral Affairs portfolio. Enhance visibility through polished visualizations, presentations, digital platforms, data management, communications, and reports. Utilize data to shape university practices, manage budgets, and ensure efficient academic programming.

Responsibilities

Orchestrate high-profile university-wide events with PhD students and PhD alumni.
Build vibrant community connections.
Manage the day-to-day administration of the Doctoral Affairs portfolio.
Produce polished visualizations and presentations with modern designs.
Manage digital platforms.
Update and track internal data platforms.
Draft compelling communications.
Draft reports and briefs.
Gather and use data to help shape university practices.
Prioritize impact and efficiency with academic programming.
Manage budgets to ensure prudent use of University resources.

Requirements

Bachelor's Degree.
2+ years of experience administering academic and/or research programs and events.
Master's Degree in a related field (Preferred).
2+ years of prior professional experience working within higher education, particularly in graduate student affairs, academic program administration, or a Provost’s office context (Preferred).
Demonstrated experience with modern digital media and design tools, such as Adobe Creative Suite (InDesign, Illustrator, Photoshop), advanced Canva, or email marketing platforms (e.g., Mailchimp) (Preferred).
Experience using work-management and collaboration platforms (e.g., Asana, Airtable, Notion, Trello) to coordinate multi-step events and workflows (Preferred).
Exceptional written and verbal communication skills.
Proven ability to craft compelling copy, draft polished professional and interdepartmental communications, and convey complex academic concepts clearly.
Strong visual design sense and technical proficiency in creating modern presentations, data visualizations, and promotional assets using tools such as PowerPoint, Canva, Adobe Creative Suite, and content management systems (CMS) for web maintenance.
Meticulous orientation to detail.
Superior organizational abilities.
Demonstrated success managing end-to-end event logistics and program execution.
Strong interpersonal skills with an outgoing, service-oriented mindset.
Capable of building collaborative relationships across diverse academic constituencies, including students, faculty, staff, and alumni.
Proficiency with standard office productivity platforms and fundamental data management, including spreadsheet manipulation, basic quantitative analysis, database maintenance and AI/Generative AI Tools.
Demonstrated financial aptitude for budget tracking and resource management.
Ability to prioritize projects and meet deadlines while juggling multiple simultaneous projects and deadlines and seeing initiatives through from concept to execution.
Understanding of the unique academic journey, needs, and culture surrounding PhD students and doctoral education (Preferred).
Advanced proficiency with data visualization tools (e.g., Tableau, Power BI) and survey platforms (e.g., Qualtrics) (Preferred).
Familiarity with web content management systems (CMS) such as WordPress, Drupal, or similar university platforms (Preferred).

Skills

Adobe Creative Suite (InDesign, Illustrator, Photoshop)
Canva
Mailchimp
Asana
Airtable
Notion
Trello
PowerPoint
Content management systems (CMS)
Spreadsheet manipulation
Basic quantitative analysis
Database maintenance
AI/Generative AI Tools
Tableau (Preferred)
Power BI (Preferred)
Qualtrics (Preferred)
WordPress (Preferred)
Drupal (Preferred)

Location

New York University

Work Type

Full-time

Experience Level

2+ years of experience administering academic and/or research programs and events
2+ years of prior professional experience working within higher education (Preferred)

Education Level

Bachelor's Degree
Master's Degree in a related field (Preferred)

Salary/Compensations

USD $70,000.00 to USD $79,999.70

Benefits

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040.

About the Company

New York University

Equal Opportunity

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis.
All interested persons are encouraged to apply at all levels.