Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Provides high-level administrative support to up to three Vice Presidents, ensuring efficient day-to-day operations. The ideal candidate is highly organized, proactive, and able to prioritize competing demands in a fast-paced environment while maintaining professionalism and discretion.

Responsibilities

• Answer and direct phone calls, taking accurate messages for R&I executive staff.
• Manage calendars, schedule meetings, and prepare meeting agendas.
• Schedule and set up meetings and conferences for Executives both on and off-site.
• Schedule and manage conference room requests, ensuring appropriate execution and conflict resolution.
• Assist with event planning and coordination, including site tours and engagement events.
• Create memos, presentations, and spreadsheets using Microsoft applications.
• Maintain and update department organizational charts quarterly and as needed.
• Arrange travel and accommodations, creating detailed itineraries and obtaining necessary documentation.
• Process invoices and expense reports for R&I Vice Presidents.
• Create, process, and track purchase orders in accordance with company policies.
• Route and follow-up on documents requiring Vice President signatures.
• Execute UPS and FEDEX requests.
• Log attendance information on attendance records.
• Process and follow-up on office supply orders.
• Provide cross-coverage for team members as needed to ensure continuity of operations.

Requirements

• College/University graduate.
• Minimum 5 years previous experience as an Executive Assistant or Administrative Assistant.
• Experience providing support at the VP and SVP levels.
• Prior experience (at least 3-6 months) in an R&D and/or Testing environment preferred.
• Ability to multitask in a fast-paced, high volume environment.
• Ability to adapt quickly to a demanding office environment with a positive attitude and team mentality.
• Excellent communication, organizational, and follow-up skills.
• Excellent interpersonal skills, with the ability to deal with outside companies and all levels of management.
• Excellent PC skills, strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Ability to proactively anticipate needs and potential problems and take independent action.
• High degree of professionalism, ability to remain calm under pressure, and commitment to excellence.
• Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.
• Results oriented with the ability to complete assignments in a timely manner.
• Previous experience with compliance policies and procedures, and confidential/sensitive issues is essential.
• Able to handle confidential and sensitive information with the utmost discretion.

Skills

• Microsoft Office (Outlook, Excel, Word, and PowerPoint)
• Communication skills
• Organizational skills
• Follow-up skills
• Interpersonal skills
• PC skills
• Multitasking
• Problem-solving
• Time management

Experience Level

• Minimum 5 years previous experience as an Executive Assistant or Administrative Assistant
• Experience with providing support at the VP and SVP levels

Education Level

• College/University graduate

Salary/Compensations

• $29.90 to $47.10
• Eligible for participation in a highly competitive bonus program
• Eligible for participation in the share incentive plan

Benefits

• Health insurance coverage (medical, dental, and vision insurance)
• Wellness and family support programs
• Life and disability insurance
• Retirement savings plans
• Paid leave programs
• Education-related programs
• Paid holidays and vacation time

About the Company

• The Estée Lauder Companies Inc. is one of the world’s leading manufacturers, marketers, and sellers of quality skin care, makeup, fragrance, and hair care products.
• The company is a steward of luxury and prestige brands globally.
• The company’s products are sold in approximately 150 countries and territories under brand names including: Estée Lauder, Aramis, Clinique, Lab Series, Origins, M·A·C, La Mer, Bobbi Brown Cosmetics, Aveda, Jo Malone London, Bumble and bumble, Darphin Paris, TOM FORD, Smashbox, AERIN Beauty, Le Labo, Editions de Parfums Frédéric Malle, GLAMGLOW, KILIAN PARIS, Too Faced, Dr.Jart+, the DECIEM family of brands, including The Ordinary and NIOD, and BALMAIN Beauty.

Equal Opportunity

• It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
• The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices.
• Michigan Applicants: Persons with disabilities needing accommodations for employment must notify the company in writing of the need for an accommodation within 182 days after the date the person with a disability knew or reasonably should have known that an accommodation was needed.
• Philadelphia Applicants: Philadelphia's Fair Chance Hiring Law
• Rhode Island Applicants: The company is subject to chapters 29-38 of title 28 of the general laws of Rhode Island and is therefore covered by the state's workers' compensation law.