Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

This position serves as a Department Coordinator, providing essential administrative support to Directors, Managers, and Senior Social Workers within the Social Work department. The role requires independent judgment, strong organizational skills, and the ability to manage diverse administrative, scheduling, financial, and data management tasks.

Responsibilities

• Manage support for Directors, Associate Director, Managers, and staff.
• Coordinate staff training registrations and licensing payments.
• Coordinate events for supporting departments and Cancer Center Support Groups.
• Develop and design forms, reports, tables, flyers, and PowerPoint presentations.
• Manage and track Patient Care Resources.
• Manage Telecommunication services for staff.
• Identify equipment needs, negotiate with vendors, and purchase equipment.
• Coordinate catering for events and meetings.
• Coordinate and schedule candidate interviews.
• Create, maintain, and post Social Work On-Call Schedules, Peds/Perinatal weekend coverage schedules, and RN Acute Care Coordinators Team Schedules.
• Complete and ensure accurate F-3 Expense reports for staff reimbursements.
• Manage supplies and services for outreach teams.
• Complete requisitions for 30-day parking passes.
• Ensure Patient Care Resources are fulfilled and proper documentation is received for Audit purposes.
• Manage procurement card purchases and reconcile transactions.
• Manage, log, and maintain data systems via Redcap for Child Protective Services (CPS).
• Log all CPS reports (LDSS-2221A).
• Produce quarterly and end-of-fiscal-year reports.
• Maintain programmatic reports and facilitate statistical reports for CPS.
• Organize and file confidential CPS reports.
• Provide coverage for Reception desks in Social Work and Care Management.
• Attend staff meetings as required.
• Serve as a backup Administrative Assistant to Senior Director and Administrative and Finance Directors.
• Assist in coordination with events for Social Work and Patient & Family Services Programs.
• Manage additional responsibilities as assigned.

Requirements

• Associate's degree and 3 years of progressively responsible experience in administrative support required.
• Equivalent combination of education and experience.
• Excellent interpersonal/customer service skills.
• Consistently demonstrate ICARE behaviors.
• Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required.
• Knowledge of office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required.
• Ability to effectively communicate and interact, both verbally and in writing, with all people required.
• Intermediate knowledge of hardware and software functionality preferred.
• Able to maintain a high level of confidentiality preferred.

Skills

• Communication
• Organization
• Computer proficiency
• Financial management
• Detail-oriented
• Confidentiality
• Interpersonal skills
• Independent decision-making
• Microsoft Suite
• FileMaker Pro
• Virtual collaboration tools (Zoom, Box)
• Adobe
• Office procedures
• Database entry principles
• Customer service
• Public relations
• Math principles
• Mailing and distribution methods
• Training principles
• Leadership principles
• Budget administration
• Inventory and supply maintenance
• Event planning
• Hardware and software functionality
• Confidentiality

Location

• 220 Hutchison Rd, Rochester, New York, United States of America, 14620

Work Type

• Full time
• 40 hours per week

Experience Level

• 3 years of progressively responsible experience in administrative support

Education Level

• Associate's degree

Salary/Compensations

• $21.78 - $30.53 per hour

About the Company

• The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.

Equal Opportunity

• The University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.