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About the Role

Support the regional finance and operations teams by providing administrative services for depot operations, ensuring processes are maintained to an excellent standard in line with company policy. This role involves close collaboration with various internal teams including Regional Finance, Fleet, P&T, Payroll, and the Depot Quality Manager.

Responsibilities

• Manage and process weekly payroll for the network.
• Liaise with the Junior Data Developer to resolve systemic issues.
• Become a super user for Softworks and ODF portal.
• Support timely and accurate supplier payments.
• Audit stop merges and additional payments remotely.
• Act as the key contact for audit queries.
• Support the automation of tasks.
• Provide absence cover for Depot Finance Assistants, including daily cost reporting, purchase order recording, invoice processing and coding, and updating absence management records.
• Add new starters, agency, and cover drivers to training platforms.
• Administer the complete self-employed process daily, including additional payment processing, stop merging, updating vehicle mileage records, and financial reconciliation.
• Conduct Driver Licence, validate own van driver documentation, and Forklift Truck certificate checks, and organize refresher training.
• Administer fuel stocks and orders.
• Conduct local operational quality audits and maintain operational controls.
• Comment on the SOP of vehicles not being used.
• Upload compliance and HGV documentation to data studio.
• Check that driver-reported defects for fleet vehicles have been actioned using the defect book and app.

Requirements

• Carry out such other duties as may reasonably be requested by the management team.
• Strong IT literacy (Microsoft Office / G Suite programmes).
• Proven and demonstrable experience in a fast-paced administrative role, ideally within the transport industry.
• Strong analytical skills with an awareness of quality assurance and auditing.
• Strong communication skills with a confident telephone manner.
• Demonstrate a high level of accuracy, self-motivation, and organisation.
• Ability to self-manage workload and prioritise tasks according to deadlines, importance, and urgency.
• Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Caring and Accountability.

Skills

• Microsoft Office
• G Suite programmes
• Softworks
• ODF portal

Location

• Chelmsford
• Dagenham
• Sittingbourne

Work Type

• Permanent
• Full-Time
• 37.5 hours per week

Experience Level

• Up to £28,270 per annum depending on experience

Salary/Compensations

• Up to £28,270 per annum

Benefits

• Job security
• Competitive salary
• Fantastic benefits starting on day one
• Never working on your birthday
• Holiday trading
• Enhanced maternity and paternity package
• Free life assurance of 4 x salary on joining the pension scheme
• Vitality at Work
• Free On Site Parking
• Discounted shopping from 100’s of retailers including up to 5% off supermarket shopping
• Milestone Days off
• Free eye tests
• Support with the cost of glasses
• Development and promotion opportunities

About the Company

• Aim to be the UK’s most sustainable delivery company, whilst ensuring customers receive a world-class service.
• A busy and fast-paced business with a turnover of nearly £2 billion.
• Passionate about creating an environment that is open, ethical, inclusive and socially responsible.
• A Valuable 500 company and a Disability Confident Employer.
• Recognises that people are the heart of the business.
• Prides itself on recognising and developing talent alongside a desire to promote from within.
• A continually growing and evolving organisation.

Equal Opportunity

• A Disability Confident Employer