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About the Role

The Executive Assistant provides secretarial and administrative support services to a Brown University Health Executive, embodying the organization's values of Compassion, Accountability, Respect, and Excellence.

Responsibilities

• Schedules meetings, types agendas and supporting documents, compiles and distributes materials, and arranges for rooms and refreshments.
• Maintains attendance records and types and distributes meeting minutes.
• Assists in preparing complex administrative reports, performing data gathering, and drafting analyses.
• Interviews visitors and handles specific problems or requests within the scope of authority.
• Opens, sorts, and distributes mail addressed to the Executive.
• Maintains appointment schedules and arranges meetings and conferences.
• Books travel and lodging accommodations for seminars and conferences.
• Maintains accurate and orderly files, including confidential and personal files.
• Takes shorthand and transcribes dictation of correspondence, reports, and memoranda.
• Performs typing duties such as composing correspondence and preparing forms, tables, charts, records, and schedules.
• Researches, fact-finds, and assembles initial materials and data for various projects.
• Receives complaints and researches issues to resolution or referral.
• Prepares payroll for approval.
• May perform specialized functions such as bulk purchasing of supplies and requisitioning office supplies.
• Maintains schedules, trains, and orients division clerical staff.
• Provides direction and guidance to secretarial staff.
• Maintains the Administrative Manual, including typing and distributing policies and procedures.
• Records expenses and tracks them against budgeted expenses.
• Reviews correspondence, memoranda, and reports prepared by others for accuracy and completeness.
• May requisition regularly used office supplies with authority to sign for purchases within specified limits.
• Maintains quality assurance, safety, environmental, and infection control standards.
• Performs other related duties as required.

Requirements

• Equivalent to an Associate's Degree in Secretarial Science.
• Comprehensive knowledge of PC word processing and spreadsheet software applications.
• Five years of progressively responsible secretarial experience.
• Work is performed in a typical office environment, requiring extended periods of sitting, standing, and walking.
• May provide functional supervision of up to four full-time equivalent employees, including scheduling, orienting, and providing guidance.

Skills

• Shorthand may be required.
• PC word processing software
• Spreadsheet software

Location

• 2 Dudley Street - MOC - N/A Providence, Rhode Island 02903

Work Type

• Full-time
• Day Shift
• 8 hours daily

Experience Level

• Five years progressively responsible secretarial experience

Education Level

• Associate's Degree in Secretarial Science

Salary/Compensations

• $28.12-$46.39

About the Company

• Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence.
• The core Success Factors include: Instill Trust and Value Differences, Patient and Community Focus, and Collaborate.

Equal Opportunity

• Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.