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About the Role
Harris Beach Murtha is seeking a dynamic self-starter with legal experience to join their innovative, growing law firm as an Office Administrative Assistant in Syracuse, NY. This role offers the opportunity to thrive in a fast-paced office setting and support various legal practice areas.
Responsibilities
- Greet clients and maintain a client-ready reception area
- Maintain and schedule conference room calendars
- Coordinate food and beverage set-up
- Support IT and A/V needs
- Manage phone calls and transmit messages accurately and promptly
- Process incoming and outgoing mail including FedEx, certified mail, and UPS
- Provide daily assistance to assigned attorneys including word processing, document production, check request processing, time entry, initiating conflict checks and new client/matter requests, creating new client files, processing expense reports
- Organize office copy centers, kitchen, conference rooms, etc.
- Learn the nuances and support the needs of various legal practice areas
- Perform other administrative tasks and projects as requested by attorneys and management
- Assist with other duties as needed
Requirements
- 3+ years of legal administrative support experience
- A sense of accountability for working independently and proactively
- Exceptional oral and written communication, including excellent spelling, grammar, punctuation, form, and style
- Excellent multitasking and time management abilities
- Proficiency with MS Office, scanning, and profiling of legal documents
- Superior client service and listening skills for anticipating needs of clients and attorneys
- Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced office setting
- Believe in the firm’s core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
- Enjoy working with diverse personalities within various levels of the firm
- Are comfortable working in the office every day
Skills
- MS Office proficiency
- Scanning
- Profiling of legal documents
- Client service
- Listening skills
- Multitasking
- Time management
- Word processing
- Document production
- Check request processing
- Time entry
- Conflict checks
- New client/matter requests
- File creation
- Expense report processing
- IT support
- A/V support
Location
- Syracuse, NY
Work Type
- 100% in the office
- Full-time
Experience Level
- 3+ years of legal administrative support experience
Salary/Compensations
- $24.82 - $32.26/hour
About the Company
- Harris Beach Murtha formed in 2025 via the combination of Harris Beach PLLC and Murtha Cullina LLP.
- A forward-thinking and innovative partnership with the benefit of more than 250 years of combined history, Harris Beach Murtha’s New York roots reach back to 1856 and the firm has had ties to New England since 1936.
- Harris Beach and Murtha Cullina were separately among the country’s top law firms as ranked by The National Law Journal.
- Harris Beach Murtha and its subsidiaries have a strong Northeast presence, but a global reach.
- Clients include Fortune 100 corporations, privately held companies, emerging businesses, public sector entities, tax-exempt organizations and individuals.
- The firm’s practice areas and industries served span appellate law, business litigation, commercial real estate, construction, corporate, environmental, energy, financial institutions, financial restructuring, government compliance and investigations, health care, immigration, intellectual property, labor and employment, mass torts, medical and life sciences, political law, product liability, public finance, tax, and trusts and estates.
- The firm’s lawyers and consultants practice from offices throughout Connecticut in Bantam, Hartford, New Haven and Stamford; New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Long Island and White Plains, as well as in Boston, Massachusetts and Newark, New Jersey.
Equal Opportunity
- Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience.
- Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.
- The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination.
- It is the policy of Harris Beach Murtha Cullina PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment.
- Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited.
- Harris Beach Murtha complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.