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About the Role

Success Academy is seeking a meticulous and detail-oriented Executive Search Associate to manage knowledge capture and documentation for executive searches, enabling recruiters to focus on relationships, sourcing, and closing. This role serves as the documentation and knowledge-capture engine for the team, transforming raw research and interview feedback into polished documents.

Responsibilities

• Attend intake meetings, panel debriefs, and other key search conversations to take notes and send timely summaries.
• Transform recruiter research and rough notes into clean, consistent candidate profiles, bios, and market/target-list documents.
• Build hiring-manager and interviewer briefing documents from recruiter inputs ahead of each round.
• Produce written candidate summaries and debrief synthesis after screens, HM interviews, and onsites.
• Draft briefing documents and format candidate bios for senior-executive rounds.
• Compile the weekly pipeline report and maintain the silver-medalist/bench tracker.
• Maintain a complete, well-organized search record and close-out file for every search.
• Contribute during intakes and debriefs by asking clarifying questions and flagging gaps, while leaving sourcing, assessment, and closing decisions to the recruiter, and scheduling/logistics to the coordinator.

Requirements

• 2 to 4+ years in executive search, high-touch recruiting, or a similar client-facing research and documentation role.
• Strong writing skills with a track record of turning rough notes or verbal input into clear, polished, professional documents quickly.
• Experience working cross-functionally with senior stakeholders (hiring managers, executives, or clients) and handling confidential information with discretion.
• Comfort working in a fast-paced environment with multiple concurrent searches and shifting priorities.
• Bachelor's degree, or an equivalent combination of education and experience.

Skills

• Documentation
• Knowledge capture
• Writing
• Organization
• Research
• Interview feedback synthesis
• Pipeline reporting
• ATS or recruiting tech stack familiarity (Greenhouse, GEM, BrightHire, or similar) is a plus

Location

• New York
• Florida

Work Type

• Full-time

Experience Level

• 2-4+ years

Education Level

• Bachelor's degree or equivalent combination of education and experience

Salary/Compensations

• $80,000—$100,000 USD

Benefits

• Full benefits program
• Opportunities for professional growth

About the Company

• Success Academy Charter Schools is a fast-growing, high-performing network of public charter schools in New York, expanding to Florida.
• The organization is dedicated to providing children with access to a fun, rigorous, whole-child education regardless of zip code or economic status.
• Success Academy Charter Schools does not offer employment-based immigration sponsorship.

Equal Opportunity

• Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds.
• We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
• We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world.