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About the Role
As a Project Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems, particularly Jira, with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
Skills
- Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
Location
- Lisbon
Work Type
- Onsite
Experience Level
- 2-4 years
Benefits
- Apple hardware ecosystem for work.
- Annual Bonus
- Top-tier Health and Life Insurance
- Transportation Budget
- Coverflex benefits package
- Childcare support
- Air Conference
- Pension Fund
- Urban Sports Club membership
- Meals 100% free at the hub.
About the Company
- At Air Apps, we believe in thinking bigger and moving faster.
- We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP).
- Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.
- Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference.
- Here, you’ll be a creative force, shaping products that empower people across the globe.
- Join us on this journey to redefine resource management and change lives along the way.
Equal Opportunity
- At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace.
- We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives.
- We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.