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About the Role
As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.
Responsibilities
- Coordinate and monitor daily operational tasks.
- Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
- Ensure timely follow-ups, task closures, and status updates.
- Organize and maintain documentation, dashboards, and workflows.
- Assist in preparing reports, dashboards, and presentations for internal stakeholders.
- Flag potential blockers or delays and communicate proactively to resolve issues.
- Identify opportunities to streamline operations or improve coordination processes.
Requirements
- Around 2–4 years of experience in an operations, coordination, or administrative support role.
- Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
- Strong organizational skills with the ability to manage multiple moving parts across different teams.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and detail-oriented mindset with a team-first attitude.
Skills
- Jira
- Coordination
- Operations
- Administrative Support
- Task Tracking
- Documentation Management
- Reporting
- Communication
Location
- Lisbon
- San Francisco
Work Type
- Onsite
Experience Level
- Mid-level
Benefits
- Apple hardware ecosystem for work
- Annual Bonus
- Medical Insurance (including vision & dental)
- Disability insurance - short and long-term
- 401k up to 4% contribution
- Air Conference – an opportunity to meet the team, collaborate, and grow together
- Transportation budget
- Free meals at the hub
- Gym membership
About the Company
- Air Apps is a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP).
- Born in Lisbon, Portugal in 2018 with offices in Lisbon and San Francisco.
- Self-funded with over 100 million downloads worldwide.
- Long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions.
- We empower people across the globe by shaping products that redefine resource management.
Equal Opportunity
- At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace.
- We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives.
- We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.
- Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.