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About the Role
As a People Operations Specialist at Air Apps, you will be at the heart of our HR and recruiting operations. You’ll ensure smooth and timely delivery of key people-related processes, from recruitment and onboarding to documentation and employee support. You’ll play a critical role in maintaining a compliant, well-organized, and people-first work environment.
Responsibilities
- Assist with day-to-day HR tasks including payroll coordination, benefits administration, and employee data management.
- Clarify HR policies and respond to employee inquiries with empathy and accuracy.
- Support internal HR initiatives, including company-sponsored people programs and team communications.
- Take ownership of recurring documentation tasks, such as creating and updating internal HR processes, SOPs, and templates to ensure a compliant and well-documented HR environment.
- Manage end-to-end recruitment tasks including job postings, candidate sourcing, interview scheduling, and process coordination.
- Collaborate with hiring managers to track progress, provide candidate updates, and maintain momentum throughout the hiring pipeline.
- Help create a positive candidate experience from first contact to final offer.
- Coordinate onboarding logistics, welcoming new hires and ensuring a smooth integration into the team.
Requirements
- Minimum of 2 years of experience in recruiting, including sourcing, interviewing, and negotiating offers — ideally within a consultancy or fast-paced environment.
- Hands-on experience with Applicant Tracking Systems, especially Ashby.
- Proficient in LinkedIn tools, especially LinkedIn Recruiter, and familiar with other sourcing platforms and talent engagement strategies.
- Experience supporting HR operations such as payroll, benefits, and employee services.
- Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
- Familiarity with the US labor law framework — understanding the impact of current regulations on hiring and employee operations is a significant plus.
- Excellent written and verbal communication in English.
- Portuguese proficiency is a bonus.
Skills
- Applicant Tracking Systems
- Ashby
- LinkedIn Recruiter
- Sourcing platforms
- Talent engagement strategies
- HR operations
- Payroll
- Benefits administration
- Employee services
- Attention to detail
- Organizational skills
- US labor law framework
- English communication
- Portuguese communication
Location
- Lisbon
- San Francisco
Work Type
- Onsite
Experience Level
- Minimum of 2 years of experience
Benefits
- Apple hardware ecosystem for work
- Annual Bonus
- Medical Insurance (including vision & dental)
- Disability insurance - short and long-term
- 401k up to 4% contribution
- Air Conference
- Transportation budget
- Free meals at the hub
- Gym membership
About the Company
- At Air Apps, we believe in thinking bigger and moving faster.
- We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live.
- Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco, we’ve remained self-funded while reaching over 100 million downloads worldwide.
- Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference.
- Here, you’ll be a creative force, shaping products that empower people across the globe.
- Join us on this journey to redefine resource management and change lives along the way.
Equal Opportunity
- At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace.
- We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives.
- We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.