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About the Role

The HR Assistant plays a key role in delivering a smooth, accurate, and people-centred employee experience across the full employee lifecycle. This role provides high-quality administrative and operational support, ensures HR data integrity, and helps bring people processes to life in a fast-paced, multi-brand environment.

Responsibilities

• Provide guidance to managers and employees on HR policies and procedures.
• Support the HR Advisor in reviewing and updating policy documents.
• Ensure consistent application of policies and escalate complex queries appropriately.
• Maintain accurate and up-to-date employee records in line with GDPR and internal policies, including contracts, onboarding and absence tracking.
• Respond to employee queries regarding HR policies, procedures and benefits.
• Provide administrative support for employee relations cases and HR projects.
• Attend meetings as an HR representative and take accurate, confidential notes.
• Prepare agendas, circulate minutes and follow up on action points.
• Monitor and record employee absence, supporting return-to-work processes and reporting.
• Coordinate training sessions and maintain accurate training records.
• Collate and verify timesheets, absence data and other payroll inputs.
• Prepare and input monthly payroll data, including starters, leavers, absences and overtime.
• Liaise with our payroll provider to ensure accurate and timely processing.
• Assist with resolving payroll queries from employees.
• Maintain accurate records of pay changes, deductions and other payroll-related updates.
• Support monthly payroll audits and reporting.
• Support the delivery of wellbeing activities and campaigns across the business.
• Help coordinate wellbeing events, communications and feedback.
• Maintain wellbeing resources and signpost employees to relevant support.

Requirements

• Strong organisational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• A high level of discretion and ability to handle confidential information sensitively.
• Proficiency in Microsoft Office, particularly Excel, Word, Lists, and Outlook.
• A proactive, collaborative mindset with a willingness to learn and develop.
• Previous experience in an HR Assistant, HR Administrator or similar role (desirable).
• Experience working in a fast‑paced, multi‑brand or retail environment (desirable).
• Familiarity with HR systems such as Teamtailor, SAP SuccessFactors or similar (desirable).

Skills

• Microsoft Office
• Excel
• Word
• Lists
• Outlook
• HR systems (Teamtailor, SAP SuccessFactors or similar)

Location

• Office

Work Type

• Full Time
• Fixed Term Contract
• Hybrid working

Experience Level

• 16 month fixed term contract

Salary/Compensations

• Competitive salary
• Discretionary bonus

Benefits

• Generous holiday allowance
• Product discounts
• Sample sales
• Enhanced family-friendly policies
• Healthcare support
• Gym and fitness discounts
• Cycle to work scheme
• Electric car scheme

About the Company

• Pentland Brands is the name behind some of the world’s best-known sport, outdoor and lifestyle brands, including Speedo, Berghaus, Canterbury, Endura, Ellesse, Kickers and Mitre.
• We are a global family business with a clear purpose: pioneering brands that make life better.
• Across our teams, functions and locations, we work together to create products, experiences and partnerships that help people live more active, confident and positive lives.
• Joining Pentland Brands means becoming part of a business where your work can have real reach, across multiple brands, markets, teams and disciplines.
• It is a place for people who want to contribute, collaborate, improve how things are done and help build the future of brands with heritage, ambition and global impact.