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About the Role
This role supports the production of board papers, annual reports, and other financial documents, ensuring timely dispatch and accuracy. It involves coordinating board meetings, maintaining statutory records, and liaising with external suppliers to support the Company Secretaries.
Responsibilities
- Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales
- Source supporting information and drafting routine reports as required for inclusion in the Board papers
- Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments etc.
- Support the production of the annual report and accounts, half yearly reports and interim management statements to shareholders of the investment trusts
- Prepare mailing requirements and ordering of label data from various providers
- Maintain the statutory records, registers and annual returns for the investment trusts including maintenance of the Diligent Entities database system
- Submit returns to the Registrar of Companies
- Share the responsibility for making all stock exchange(s) announcements e.g. daily net asset values, voting rights, dispensation, substantial shareholder, share buy-back, dividends, results, director’s dealings, (keeping director’s dealings up to date), etc. in accordance with agreed procedures
- Circulate monthly portfolio valuations
- Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month
- Check the website entries for the trusts to ensure that investment trust client information is accurate and up to date
- Maintain the filing system for the investment trust clients
- Prepare agendas, letters and general correspondence as required
- Assist with special ad hoc projects as directed by the Company Secretaries
- Assist with ad hoc departmental matters
- Liaise with appropriate external suppliers
- Work closely with the other assistants in the team and provide cover as necessary
- Carry out other duties as assigned
- Understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role
- Adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities
Requirements
- Experience of Microsoft Office, Excel and Outlook is essential
- Must be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities
- Applicants’ past political contributions or activity may impact applicants’ eligibility for this position
- Must understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role
Skills
- Good written and oral communication skills
- Strong organisational skills
- Able to prioritise effectively
- Strong attention to detail
- Able to work as part of a team
- Prepared to share team structure responsibilities
- Numerate
- Able to work under pressure
- Use own initiative
Location
- Hybrid working
Work Type
- Hybrid working
Experience Level
- No supervisory responsibilities
Salary/Compensations
- Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.
Benefits
- Generous Holiday policies
- Excellent Health and Wellbeing benefits including corporate membership to ClassPass
- Paid volunteer time to step away from your desk and into the community
- Support to grow through professional development courses, tuition/qualification reimbursement and more
- All-inclusive approach to Diversity, Equity and Inclusion
- Maternal/paternal leave benefits and family services
- Complimentary subscription to Headspace – the mindfulness app
- All employee events including networking opportunities and social activities
- Lunch allowance for use within our subsidized onsite canteen
- Competitive compensation
- Pension/retirement plans
- Various health, wellbeing and lifestyle benefits
About the Company
- A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.
- Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.
- Our Values are key to driving our success, and are at the heart of everything we do: Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust
Equal Opportunity
- Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
- All applications are subject to background checks.