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About the Role

Lead procurement across VIRTUS' operational expenditure categories, with an immediate priority on re-tendering Facilities Management, Security, and Cleaning services across the UK, Germany, and Italy. This role involves end-to-end ownership of the procurement process, from strategy development to mobilization handover, and strengthening wider operational service procurement and governance.

Responsibilities

• Lead the FM, Security, and Cleaning re-tender across the UK, Germany, and Italy, ensuring proper planning, governance, documentation, and timely delivery.
• Develop procurement strategy, bidder lists, evaluation criteria, and commercial templates, securing approval before market engagement.
• Collaborate with Operations, FM, Security, Engineering, Finance, Legal, and site teams to capture requirements and translate them into practical, compliant, and commercially robust scopes.
• Manage the end-to-end tender process, including market engagement, PQQ/ITT, clarifications, evaluation, negotiation, and award recommendation.
• Coordinate external procurement consultants, defining clear deliverables, timelines, review cycles, responsibilities, and escalation routes.
• Ensure operational continuity, mobilization risk, TUPE (where applicable), site security and vetting, health and safety, customer impact, and business continuity are factored into the process.
• Support contract finalization, mobilization planning, and governance submissions, including Procurement Steering Committee approvals.
• Develop and deliver procurement strategies across key opex categories and projects.
• Manage sourcing activity, contract renewals, supplier governance, KPI reviews, and commercial challenge across the operational portfolio.
• Conduct spend analysis to identify cost reduction, value improvement, standardization, and supplier performance opportunities.
• Strengthen supplier relationship and contract management across key opex suppliers.
• Maintain compliance with VIRTUS procurement policy, Delegation of Authority, and internal approval processes.
• Strengthen opex procurement governance with clear controls, approval routes, and decision-making discipline.
• Maintain accurate audit trails, procurement trackers, and action logs.
• Report clearly to senior stakeholders on spend trends, procurement progress, risks, decisions required, and commercial opportunities.

Requirements

• Degree or equivalent experience in Procurement, Supply Chain, Commercial Management, Business, Engineering, Facilities Management, or a related discipline.
• Proven procurement, sourcing, or supply chain experience, ideally in data centres, critical infrastructure, facilities management, telecoms, construction, engineering, real estate, or operational services.
• Track record of managing end-to-end tenders: strategy, PQQ/ITT, market engagement, evaluation, negotiation, award recommendation, and mobilization support.
• Experience procuring or managing operational service categories such as FM, Security, Cleaning, hard and soft services, maintenance, technical services, or outsourced service contracts.
• Strong grounding in supplier selection, commercial evaluation, contract negotiation, SLAs, KPIs, and supplier performance management.
• Experience working across cross-functional stakeholder groups, including Operations, Facilities, Security, Engineering, Finance, Legal, and senior management.
• Comfortable operating in a controlled governance environment with defined approval routes, auditability, and commercial discipline.
• CIPS qualified or working towards CIPS membership (Desirable).
• Experience managing external consultants or procurement support partners (Desirable).
• Experience of multi-country or European sourcing (Desirable).
• Familiarity with SAP, Ariba, contract repositories, and procurement reporting tools (Desirable).
• Willingness to undergo BS7858 screening.

Skills

• Strong commercial judgement, balancing cost, service quality, risk, compliance, and operational continuity.
• Good understanding of opex procurement, outsourced service contracts, and operational supplier management.
• Strong tender management capability, including planning, documentation, supplier communication, clarification management, evaluation, and recommendation writing.
• Ability to manage complex stakeholder groups across Operations, FM, Security, Engineering, Finance, Legal, site teams, and external consultants.
• Strong supplier management skills, including negotiation, performance review, issue resolution, and continuous improvement.
• Ability to constructively challenge requirements, supplier assumptions, and commercial proposals while maintaining strong working relationships.
• Strong written communication skills, with the ability to prepare clear tender documentation, evaluation summaries, approval papers, and procurement reports.
• High attention to detail when reviewing tender submissions, commercial proposals, assumptions, exclusions, risks, and contract requirements.
• Strong organisational skills, including the ability to manage multiple workstreams, deadlines, approvals, and stakeholder inputs.
• Confident working in a fast-moving operational environment where procurement decisions can affect service continuity, compliance, and customer experience.

Location

• UK
• Germany
• Italy

Work Type

• Full-time

Experience Level

• Mid-level
• Senior-level

Education Level

• Degree or equivalent experience

About the Company

• VIRTUS Data Centres is the UK’s fastest-growing data centre provider, owning, designing, building, and operating energy-efficient, flexible, and secure data centres in Europe.
• Expanding into continental Europe starting with Berlin and Milan, with further regional growth planned.
• Aims to be a positive force in the fourth industrial revolution, delivering innovative solutions rooted in core values: Clarity & Quality, Accountability, Customer Commitment, Purposeful Innovation, and Capability & Growth.

Equal Opportunity

• VIRTUS is an equal opportunity employer committed to fighting for equality, ensuring a fair and consistent interview process, celebrating diversity, and fostering an inclusive work environment.