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About the Role

SKG Properties is seeking a proactive and detail-oriented Buyer & Office Administrator to manage the procurement of parts, consumables, and services for their mechanical workshop while providing administrative support to ensure smooth day-to-day operations. The role involves sourcing and purchasing parts at competitive prices, maintaining supplier relationships, managing inventory records, and assisting with general office administration.

Responsibilities

• Source and purchase mechanical parts, components, consumables, tools, and workshop supplies.
• Obtain and compare supplier quotations to ensure competitive pricing and quality.
• Negotiate pricing, delivery terms, and supplier agreements.
• Create and process purchase orders accurately and timeously.
• Monitor order status and follow up on deliveries to ensure parts arrive as required.
• Develop and maintain strong relationships with suppliers and vendors.
• Identify alternative suppliers when required to reduce costs and improve supply reliability.
• Maintain accurate purchasing records and documentation.
• Ensure workshop stock levels are maintained to meet operational requirements.
• Assist with stock counts and inventory control.
• Monitor stock availability and reorder critical items before shortages occur.
• Maintain supplier databases and pricing schedules.
• Verify deliveries against purchase orders and supplier invoices.
• Resolve supplier discrepancies relating to pricing, quantities, or deliveries.
• Track supplier performance regarding cost, quality, and delivery times.
• Manage general office administration and filing systems.
• Process and maintain workshop and procurement documentation.
• Prepare reports relating to purchasing, stock levels, and supplier performance.
• Assist with data capturing and record management.
• Handle incoming calls, emails, and supplier correspondence.
• Support management with administrative and operational tasks as required.
• Match supplier invoices to purchase orders and delivery notes.
• Assist with creditor administration and payment reconciliations.
• Maintain accurate procurement records for auditing and reporting purposes.
• Monitor purchasing expenditure and assist with budget control initiatives.

Requirements

• Grade 12 / Matric (essential).
• Minimum 3 years' experience in purchasing, procurement, or buying.
• Experience within a mechanical workshop, engineering, manufacturing, automotive, or industrial environment preferred.
• Experience with inventory management and supplier negotiations.

Skills

• Strong negotiation and supplier management skills.
• Excellent organizational and administrative abilities.
• Good understanding of procurement processes and inventory control.
• Strong numerical and analytical skills.
• Proficiency in Microsoft Office, particularly Excel.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Problem-solving mindset and ability to work independently.

Location

• South Africa

Work Type

• Full-time

Experience Level

• Minimum 3 years' experience

Education Level

• Grade 12 / Matric
• Certificate or Diploma in Purchasing, Supply Chain Management, Business Administration, Logistics, or a related field will be advantageous.

About the Company

• Founded in 2000, SKG Properties specialises in the development leasing and management of commercial and industrial real estate.
• Joining us means seizing an opportunity to work in a dynamic, industry leading property company in South Africa, where ethics, customer service and teamwork are the foundations of our success.