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About the Role

At Stony Brook Medicine, a Clinical Support Assistant provides administrative and executive support and interfaces with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to a high standard of excellence.

Responsibilities

• Perform administrative support duties for transplant administrator and transplant coordinators.
• Schedule pre-transplant appointments, donor evaluation appointments, and follow-up appointments with other services as needed.
• Maintain IDX, answer telephone calls, and update departmental telephone lists.
• Call laboratories, radiology offices, referring physicians, and consulting physicians to obtain medical records for patients being evaluated, patients on the kidney waitlist, and living donors.
• Complete written correspondence to patients, donors, and outside providers as directed by clinical staff.
• Maintain current knowledge with ICD-10, CPT coding, and HIPPA compliance.
• Conduct initial screening for potential living donors.
• Assist with chart review, data collection, and data analysis as directed by the transplant administrator.
• All other duties as assigned.

Requirements

• Associate degree and at least 2 years of related experience in an administrative capacity.
• Verification of degree (e.g., diploma or official transcript) is required.
• Experience in MS Office Suite inclusive of Word, Excel and PowerPoint.
• Office management skills, medical terminology, and proficiency in computer skills.
• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services.
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen.
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Skills

• Cerner
• Powerchart
• Eclipse
• MS Office Suite
• Word
• Excel
• PowerPoint
• Office management
• Medical terminology
• Computer skills
• Appointment setting
• Patient communication

Location

• Stony Brook, NY

Work Type

• Full-time
• Onsite

Experience Level

• 2 years related experience

Education Level

• Associate degree

Salary/Compensations

• $45,372 - $58,366 / year

Benefits

• Generous leave
• Health plans
• State pension
• Location pay for UUP, CSEA & PEF full-time positions ($4000)

About the Company

• Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
• Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Equal Opportunity

• Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
• If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
• In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.