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About the Role

Provide strategic business operations and executive administration support to the Japan Sales Director and leadership team. This role serves as a trusted business partner responsible for executive calendar management, stakeholder coordination, operational process governance, budget and vendor administration, and internal business support activities. The position drives operational excellence, enhances leadership productivity, and ensures seamless collaboration across internal teams, customers, partners, and executive stakeholders.

Responsibilities

Manage complex executive calendars, priorities, and scheduling for the Japan Sales Director.
Coordinate internal and external meetings, customer engagements, executive briefings, and business reviews.
Act as a primary point of contact for executive assistants and administrative partners across customers, partners, and Qualcomm global organizations.
Support travel planning, itineraries, logistics, and related administrative requirements.
Anticipate scheduling conflicts and proactively optimize executive time utilization.
Facilitate communication between internal teams, customers, channel partners, and executive offices.
Coordinate leadership meetings, staff meetings, off-sites, and cross-functional business reviews.
Ensure timely follow-up of action items and key business decisions.
Support preparation and distribution of executive communications, presentations, and reporting materials.
Manage and oversee internal operational processes including purchase requests, vendor onboarding, contract administration, invoice processing, and payment tracking.
Ensure compliance with internal policies, procurement requirements, and financial governance processes.
Partner with Finance, Procurement, Legal, HR, and shared service teams to drive efficient execution of operational activities.
Maintain operational documentation and process guidelines to improve efficiency and consistency.
Track departmental budgets, expenditures, accruals, and purchase commitments.
Support annual budget planning and ongoing financial monitoring.
Coordinate agency, supplier, and service provider engagements.
Monitor vendor performance and ensure timely completion of administrative and financial requirements.
Drive operational rhythm for leadership meetings and business reviews.
Develop meeting agendas, collect inputs, record action items, and track execution progress.
Maintain organizational dashboards, reports, and operating mechanisms that provide visibility into key business activities.
Support quarterly business reviews and leadership reporting requirements.
Manage special projects that improve organizational effectiveness and business operations.
Coordinate internal events, leadership visits, customer engagements, and team activities.
Support organizational change initiatives and process improvement efforts.
Drive continuous improvement by identifying opportunities to simplify workflows and eliminate inefficiencies.
Establish and maintain operational tracking mechanisms and reporting processes.
Provide leadership with regular updates on operational activities, project status, and key milestones.
Ensure accuracy, confidentiality, and professionalism in handling sensitive business information.
Partner across global and regional teams to align operational practices and governance standards.

Requirements

Bachelor’s degree and 3+ years of Business Operations, Executive Administration, Program Management, Chief of Staff support, or related experience OR Associate’s degree and 5+ years of relevant experience.
Demonstrated experience supporting senior executives in a fast-paced corporate environment.
Proven ability to manage highly complex calendars, executive priorities, and stakeholder relationships.
Experience managing operational processes, procurement workflows, budget tracking, and vendor administration.
Business-level Japanese and English communication skills (written and verbal).
Strong organizational skills with the ability to manage multiple priorities with accuracy and discretion.
Experience supporting business leaders within technology, semiconductor, telecommunications, or multinational organizations.
Experience working with executive leadership, customers, and external business partners.
Knowledge of procurement, finance, expense management, and internal approval workflows.
Strong project management capabilities with attention to detail and process improvement mindset.
Advanced proficiency with Microsoft 365, collaboration tools, and enterprise workflow systems.
Ability to operate independently while maintaining strong cross-functional collaboration and stakeholder engagement.
Bachelor's degree.
Associate's degree and 2+ years of Office Administration or related work experience.
High School Diploma or equivalent and 4+ years of Office Administration or related work experience.

Skills

Business Operations
Executive Administration
Program Management
Chief of Staff support
Calendar Management
Stakeholder Coordination
Operational Process Governance
Budget Administration
Vendor Administration
Internal Business Support
Communication
Organizational Skills
Project Management
Microsoft 365
Collaboration Tools
Enterprise Workflow Systems

Location

Japan

Work Type

Full-time

Experience Level

3+ years
5+ years
2+ years
4+ years

Education Level

Bachelor's degree
Associate's degree
High School Diploma or equivalent

About the Company

Qualcomm CDMA Technologies, Y.K.

Equal Opportunity

Qualcomm is an equal opportunity employer.
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You may e-mail disability-accomodations@qualcomm.com or call Qualcomm's toll-free number found here.
Upon request, Qualcomm will provide reasonable accommodations to support individuals with disabilities to be able participate in the hiring process.
Qualcomm is also committed to making our workplace accessible for individuals with disabilities.
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