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About the Role

The Continuing Education and PRSP Coordinator performs advanced consultative and technical work under the direction of the Chief Medical Officer (CMO) of the Texas State Hospital System. The Coordinator works under minimal supervision, with extensive latitude for the use of initiative and independent judgement. The Coordinator locates and promotes continuing education opportunities for state hospital staff, maintains a database of ongoing learning opportunities, and secures contracts for staff learning tools and resources serving as subject- matter expert (SME) for these contracts. The Coordinator collaborates and supports the Patient Safety and Research Coordinator with educational initiatives and administrative tasks in regard to the smooth functioning of the Institutional Review Board Committee. The Coordinator communicates with community relations staff to track and report the number of clinical trainees/interns engaged in patient-care activities each quarter across the state hospital system. The Coordinator serves as the SME for all Psychiatry Residency Stipend Program (PRSP) contracts with academic institutions and community organizations. The Coordinator is responsible for all programmatic activities including PRSP funding requests, funding negotiations, deliverables tracking, contractor training, and day-to-day processing of invoices and customer service to contractors. The Coordinator collaborates with CMO on the goals and objectives of the PRSP program as it evolves each year.

Responsibilities

Facilitates continuing education (CME/CE) opportunities and clinical training for state hospital staff by securing contracts for educational software (and learning opportunities) and serves as subject-matter expert (SME) for those contracts.
Promotes CME/CE opportunities across state hospitals and maintains an electronic database of these opportunities with the Curriculum, Training, and Development (CTD) unit to support systemwide staff education/training by utilizing Lippincott and UpToDate.
Oversees the quarterly data collection of clinical trainee rosters for applied internships completed in state hospitals and compiles data into an annual report for leadership.
Serves SME and coordinator for the Psychiatric Residency Stipend Program (PRSP).
Monitors all aspects of PRSP contracts including annual contract renewal, soliciting funding requests, facilitating negotiations, and documenting receipt of deliverables.
Provides daily customer assistance and annual compliance training to PRSP contractors.
Tracks monthly receipt of PRSP invoices in collaboration with the HHS procurement, contracts, and accounting teams to issue payment.
Assists Patient Safety and Research Coordinator with various duties including scheduling educational activities and the administrative management of the Institutional Review Board (IRB2).
Participates in most departmental projects in a multitude of scopes to produce the best outcome for the department.
Actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
May require an alternate shift pattern assignment and/or location for disaster response/recovery or COOP activation.

Requirements

Bachelor’s degree required
Minimum two (2) years' experience working with continuing education for medical professionals and clinical training opportunities for interns, residents, and other student trainees in healthcare settings.
Minimum two (2) years' experience working with Texas state contracting processes preferred.
Must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18-25 must be registered with the Selective Service.
Must be at least 18 years of age to be considered for employment at a state-operated facility (Waco and Terrell Center for Youth applicants must be 21 years of age).
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.
Applicants selected for hire may be required to pass background and other due diligence checks.
Must bring I-9 documentation on the first day of work.

Skills

Knowledge of continuing education for medical professionals and clinical training opportunities for interns, residents, and other student trainees in healthcare settings
Knowledge of clinical research and institutional review board systems preferred but not required.
Skill in preparing summary reports through the use of computers, spreadsheets, and presentation software.
Skill in communicating, coordinating, and collaborating across diverse institutions, agencies, and professions.
Ability to create Statements of Work and monitor contract deliverables.
Ability to think strategically to accomplish goals.
Flexibility to work on special projects as the need arises.
Ability to work with internal and external stakeholders.

Location

AUSTIN

Work Type

Full time
Telework may be eligible

Experience Level

Minimum two (2) years' experience working with continuing education for medical professionals and clinical training opportunities for interns, residents, and other student trainees in healthcare settings.
Minimum two (2) years' experience working with Texas state contracting processes preferred.

Education Level

Bachelor’s degree required
Certified IRB Professional (CIP) preferred.
Successful applicant will be expected to obtain CIP within 12 months if not currently certified.

Salary/Compensations

$5,797.66 - $9,508.25 Monthly

Benefits

100% paid employee health insurance for full-time eligible employees
Defined benefit pension plan
Generous time off benefits
Numerous opportunities for career advancement

About the Company

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans.
At HHSC, your contributions matter, and we support you at each stage of your life and work journey.
HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need.
HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers.
Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission.
They provide state-of-the-art treatment that is recovery-oriented and science-based.
If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

Equal Opportunity

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
HHSC uses E-Verify.