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About the Role

This role serves as the Chief Visionary Officer's right hand, managing their calendar, aligning priorities, and ensuring no details are missed. It's a fast-paced, in-person position for someone responsive, clear in communication, and comfortable being the go-to person for a highly visible executive.

Responsibilities

• Proactively identify potential conflicts or risks, and resolve issues before they impact business priorities.
• Proactively manage the CVO's calendar, travel, and daily schedule across business, press, and community commitments, adjusting quickly as priorities shift.
• Lead CVO special projects from concept to completion, tracking timelines and deliverables while keeping cross-functional teams aligned with her vision and resolving roadblocks quickly.
• Prepare materials, take minutes, and attend meetings on the CVO's behalf when requested.
• Partner with architects, contractors, and designers on physical expansion and production automation projects.
• Manage quotes, timelines, and budgets across build-outs; negotiate contracts and maintain long-term supplier relationships.
• Oversee procurement of furniture, fixtures, and equipment (FF&E) for new spaces, ensuring all vendors are held strictly accountable to deliverables.
• Drive networking follow-ups from industry events, WBENC functions, Inc., and ABJ community activities.
• Oversee event planning logistics (scheduling, vendor coordination, run-of-show) alongside Marketing and PR.
• Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand asset organization, and sustainability partnerships.

Requirements

• 2+ years of proven experience supporting high-level executives in a fast-paced environment.
• Deep instinct for anticipating a business owner's needs-highly responsive, proactive, and solutions-oriented by nature.
• Calm under pressure and quick to grasp new directions, operating independently while confidently setting and holding vendors and contractors accountable.
• Exceptional organizational, written, verbal, and prioritization skills with an unwavering commitment to discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Demonstrated ability to quickly adopt new technologies, including AI-powered productivity tools.
• Passion to organize chaos.
• Welcomes and adapts to feedback.
• Bilingual in Spanish/English.
• Prior experience in ecommerce or regulated products.
• PMP certification or formal project management training.
• Interest or familiarity with sustainability initiatives.

Skills

• Microsoft Office Suite
• Google Workspace
• Video conferencing platforms
• AI-powered productivity tools
• Project management

Location

• Austin, Texas

Work Type

• Full-time
• In-person

Experience Level

• 2+ years

Benefits

• Medical
• Dental
• Vision
• Short Term Disability
• Life & Accidental Death & Dismemberment
• Supplemental Health Insurance
• Wellness Program
• Employee Discount Program
• 401k
• Paid Time Off
• Organized team events
• Professional development
• Clear career growth paths

About the Company

• Lab Alley is on a mission to make buying essential, natural, and high-purity chemicals effortless.
• Often called the "Amazon for Chemicals," our digital-first platform lets you order online in minutes with transparent pricing, real-time inventory, and instant compliance access-all backed by 99.5% on-time delivery and 98.9% inventory accuracy.
• Free from quote delays, salespeople, or fulfillment guesswork, our platform is built around how you want to work-so you can stop chasing suppliers and focus on running your business.
• Lab Alley is a founder-led essential chemical e-commerce company based in Austin, Texas.
• Our core values are an integral part of our success defining who we are.
• We bring our core values to life in everything we do at Lab Alley. Therefore, every hire is aligned with our core values: CARE, COMMITMENT, GENUINE, GROWTH, INITIATIVE, INNOVATION, WORK ETHIC.
• With every purchase made through our e-commerce website, we partner with Ecodrive to plant a tree, contributing to a healthier planet and improved socio-economic conditions.

Equal Opportunity

• Lab Alley uses E-Verify for all positions and conducts background checks.
• Lab Alley is an equal opportunity employer and considers all applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.