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About the Role

As an essential member of law firm operations, the Legal Administrative Assistant (LAA) Floater will provide a broad range of legal administrative support to attorneys as well as overflow/back-up administrative support for other legal staff across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world class” service to internal and external clients.

Responsibilities

Maintain organized paper and electronic files; design and implement organizational systems where appropriate
Coordinate and modify complex travel arrangements (including international) as directed
Prepare expense reports
Photocopy and scan materials as needed
Prepare all materials related to the firm’s billing process in an efficient, timely manner
Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner
Maintain contact management system and manage contact communication processes as needed
Complete daily diaries for timekeepers accurately and on time
Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
Proofread work products to ensure they are complete and accurate
Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
Participate in firm provided training programs and apply learned skills to work products
Maintain a neat, clean work area
Other duties as assigned

Requirements

Possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness
Outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment
Two years of experience in an administrative support capacity in legal or professional services environment
Ability to work in a fast-paced environment and deliver work in efficient and timely fashion
Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
Experience with intellectual property and/or litigation is preferred but not required
Strong attention to detail and outstanding organizational skills
Strong client service orientation
Excellent verbal and written communication skills
Demonstrated ability to listen to others, follow instructions and accept feedback
Ability to work effectively with others
Ability to work independently and strong sense of accountability
Flexibility to work outside standard business hours as needed
Ability to commute to and from firm office location on regular basis
Ability to lift and transport up to 10 lbs

Skills

Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Formatting legal pleadings
Drafting simple correspondence
Proofreading correspondence
Proofreading memoranda
Proofreading pleadings

Location

New York

Work Type

Hybrid
Full-time
Onsite

Experience Level

Two years of experience in an administrative support capacity in legal or professional services environment

Salary/Compensations

$63,400 to $79,300

Benefits

Competitive compensation and benefits package

About the Company

Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation.
From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service.
Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond.
We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor.
We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more.
We offer a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career.

Equal Opportunity

Foley Hoag LLP is an equal opportunity employer.
Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
An employer who violates this law shall be subject to criminal penalties and civil liability.
We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted.
Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.