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About the Role

Legends Global has an excellent and immediate opening for a Catering Sales Coordinator at the Moscone Center, performing administrative duties to assist the Sales department and food and beverage office.

Responsibilities

• Provide back up to main telephone receptionist.
• Greet and assist clients.
• Create and maintain exhibitor event files.
• Record all contract due dates, payments, and deposits.
• Log all checks and payments.
• Process credit card charges.
• Process client billing and invoices.
• Track all past due accounts.
• Process letters generated by Sales Managers.
• Process all catering paperwork, including distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets, and all event changes.
• Fax menus and catering contracts to potential clients.
• Transmit correspondence as generated by Sales Managers.
• Create new files with event transmittals.
• Respond to requests from other facilities.
• Maintain monthly show sales calendar, including license number list and COD event forecasts.
• Monitor event forecast deadlines.
• Coordinate amenity program.
• Perform other related duties and special projects as assigned.
• Manage file maintenance and organization of file storage room.
• Update events website.
• Monitor exhibitor services during shows.
• Assist at show service desk.

Requirements

• Clerical skills, including typing at 60 wpm.
• Knowledge of Windows operating system, including Excel, Word, and Publisher.
• Experience with hospitality software preferred.
• Strong written and oral communication skills.
• Organized and detail-oriented.
• Able to prioritize and have strong time management skills.
• Able to work a flexible schedule including some weekends and holidays.
• BA degree preferred.
• Experience as a catering assistant, event or meeting coordinator is highly beneficial.
• Employment is contingent upon new employees providing documents verifying U.S. citizenship or legal permission to work in the U.S.
• Final candidates will be required to undergo a background check.

Skills

• Typing at 60 wpm
• Microsoft Excel
• Microsoft Word
• Microsoft Publisher
• Hospitality software
• Written communication
• Oral communication
• Organization
• Detail-orientation
• Prioritization
• Time management

Location

• Moscone Center

Work Type

• Full-time

Experience Level

• Entry-level

Education Level

• Bachelor's degree preferred

Salary/Compensations

• $30-$35/hour

Benefits

• Promotion from within is encouraged

About the Company

• Legends Global is the leader in privately managed public assembly facilities.

Equal Opportunity

• Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.
• VEVRAA Federal Contractor.