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About the Role
Provides administrative support to the Deputy Superintendent and the Associate Superintendent of Operations & Planning and serves as the receptionist for the Office of the Superintendent of Schools.
Responsibilities
- Assist the Deputy Superintendent and the Associate Superintendent of Operations and Planning in managing office operations.
- Compile, screen, and date stamp incoming correspondence for the Superintendent's review in the absence of the Executive Assistant and Office Manager.
- Handle incoming calls, provide direction, and retrieve voicemails for the Superintendent's line.
- Perform receptionist duties, including answering phones, coordinating visitors, and providing building entry information.
- Prepare information and coordinate meetings for the Deputy Superintendent and Associate Superintendent, including taking notes and monitoring task completion.
- Oversee communications, clerical, and administrative duties, including screening calls and visitors.
- Prepare correspondence and maintain current records.
- Create Word documents and Excel spreadsheets for various projects.
- Maintain official office directories and manuals.
- Ensure the cleanliness and organization of the kitchenette and reception areas.
- Manage accounts payable processing, check/cash deposits, and staff expense report processing for internal departments and regional offices.
- Serve as a liaison for the Office regarding special events.
- Collaborate with other staff members on projects.
- Complete special projects and duties as assigned.
Requirements
- Four years of similar senior-level administrative work experience.
- Bilingual in English and Spanish preferred.
- Willingness to be trained or take necessary classes to learn new technology.
- Knowledge of Catholic schools/education preferred.
- Ability to lift up to 30 pounds.
Skills
- Strong communication skills (verbal and written)
- Courteous and professional communication style
- Ability to work independently or as part of a team
- Ability to multitask and meet deadlines
- Organized and detail-oriented
- Deadline-oriented
- Professional, reliable, and discreet
- Ability to manage sensitive information with confidentiality
- Ability to anticipate conflicts and propose solutions
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook 365)
- Strong interpersonal, analytical, and problem-solving skills
Location
- 488 Madison Avenue, 4th Floor, New York, NY 10022
Work Type
- Onsite
Experience Level
- Four years of similar senior-level administrative work experience
Education Level
- Bachelor's Degree required
About the Company
- Archdiocese of New York
- Department of Education – Superintendent of Schools (SOS) Office