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About the Role

The Administrative Assistant (AA) is responsible for providing essential support to the Executive Director of the Aging, Health and Wellness (AHW) department and its units. The AA will help ensure day-to-day operations run smoothly and efficiently, acting as the first point of contact for clients, customers, and employees while managing a wide range of administrative tasks.

Responsibilities

• Provide information about Aging, Health and Wellness to individuals who inquire by phone or in person, or direct individuals to the appropriate party.
• Assist with project management, research, data entry, or other tasks as directed by leadership or team members.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Learn to operate new office technologies as they are developed and implemented.
• Work with Executive Director/Deputy Director on maintaining financial systems, including uploading invoices/receipts.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Assist with BTQ/Financial Coding System, and Petty Cash.
• Manage and track office and maintenance supplies to ensure the office remains well-stocked and organized.
• Perform additional duties as assigned by the Executive Director.

Requirements

• High school diploma or GED.
• Desire or interest in working with aging populations.
• Must maintain client confidentiality.
• Must be proficient with the internet and have good understanding of Microsoft Word and Excel.
• Good organizational ability, time management, and interpersonal skills.
• Good written and oral communications skills.
• The candidate must be self-motivated, organized, and have an attentiveness to detail.
• Bilingual (English/Spanish) is a plus.

Skills

• Microsoft Word
• Microsoft Excel
• Internet proficiency
• Organizational ability
• Time management
• Interpersonal skills
• Written communication
• Oral communication
• Self-motivation
• Attention to detail

Location

• East Harlem

Work Type

• Full-Time
• On-site

Education Level

• High school diploma or GED

Salary/Compensations

• $22.00 per hour

About the Company

• Union Settlement is an East Harlem based nonprofit organization founded in 1895.
• For over 130 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults.
• As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs.
• Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.
• Union Settlement provides services through 33 program sites in approximately 28 locations.
• Union Settlement’s current programmatic portfolio includes Early Childhood Education, Youth Development and Opportunity, Family Services, Family Childcare Network, East Harlem Community Partnership, NYC Benefits, Adult Education, Mental Health Services, Older Adult Centers, and Economic Development.
• Union Settlement serves more than 15,000 individuals and nearly 1,000 businesses every year.
• Strengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners.
• Union Settlement has been providing essential services to East Harlem seniors for over a century.
• Our senior population of over 1,400 seniors relies heavily on Union Settlement to help meet their everyday needs.
• We offer healthy aging programs at our 5 seniors centers, NORC and assistance to the homebound elderly.
• We connect seniors with transportation, counseling, nutritious meals and volunteer opportunities.

Equal Opportunity

• Union Settlement is an equal opportunity employer.
• They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.