Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
The Institute on Municipal Finance and Governance (IMFG) is seeking an organized and detail-oriented Administrative and Communications Assistant to support core operations. This position plays a central role in ensuring the smooth delivery of IMFG’s publications, events, fellowship programs, communications, and day-to-day administrative functions.
Responsibilities
- Coordinating the editing, design, and release of IMFG publications.
- Maintaining publication schedules, formatting, and dissemination.
- Ensuring website content is updated and administering social media platforms.
- Supporting the development and distribution of newsletters and other communications materials.
- Tracking and reporting on media citations and communications performance metrics.
- Planning and delivering IMFG events such as seminars, workshops, and conferences.
- Coordinating logistics including scheduling, registration, venue arrangements, catering, materials preparation, event promotion, and post-event follow-up.
- Supporting the administration of IMFG fellowship programs by coordinating application processes, communicating with fellows, maintaining program records, and assisting with reporting and evaluation.
- Assisting with financial administration tasks, including expense tracking & invoicing.
- Providing general administrative support to ensure smooth and efficient day-to-day operations.
- Determining logistical details and activities for events and/or programming.
- Disseminating promotional and outreach materials to internal and external stakeholders.
- Proofreading and fact-checking content.
- Maintaining information on digital platforms.
- Creating and maintaining presence on social media platforms.
- Liaising between departments.
- Producing promotional and outreach materials.
- Creating and editing documents.
Requirements
- Advanced College Diploma (3 years) in public administration, communications, business, or a related field or acceptable combination of equivalent experience.
- Minimum three (3) years of related experience in administrative, communications, and program coordination roles.
- Demonstrated strong organizational skills and attention to detail with the ability to manage competing priorities in a fast-paced environment.
- Experience editing and proofreading long form publications.
- Experience maintaining websites (WordPress), social media platforms (LinkedIn), and digital communications tools.
- Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) to support administrative support needs.
- Experience coordinating events or supporting program delivery.
- Demonstrated advanced proficiency with industry-standard design tools, including Adobe Creative Suite and Canva.
- Experience with financial administration processes.
- Excellent written and verbal communication skills.
- Highly organized and process-oriented.
- Proactive and able to work independently.
Skills
- Public administration
- Communications
- Business
- Administrative
- Program coordination
- Organizational skills
- Attention to detail
- Editing
- Proofreading
- Website maintenance
- WordPress
- Social media management
- Digital communications
- Microsoft Office Suite
- Event coordination
- Program delivery
- Adobe Creative Suite
- Canva
- Financial administration
- Written communication
- Verbal communication
Location
- St. George (Downtown Toronto)
Work Type
- Part-time
- Term
Experience Level
- Minimum three (3) years of related experience
Education Level
- Advanced College Diploma (3 years)
- Bachelor’s degree
Salary/Compensations
- $67,916. with an annual step progression to a maximum of $86,855.
About the Company
- The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world.
- The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
- We can only realize our mission with the dedication and excellence of engaged staff and faculty.
- The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.
- At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
- Housed at the School of Cities, the Institute on Municipal Finance and Governance (IMFG) is a leading academic and policy research hub focused on municipal finance, governance, and public policy in Canada and internationally.
- IMFG produces research, convenes events, and supports knowledge exchange to inform decision-making in cities and regions.
Equal Opportunity
- Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.