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About the Role

We are seeking a highly organized Engineering Administrator to serve as the operational backbone of a fast-moving engineering organization. This role owns the machinery that ensures software is licensed and available, tools are provisioned, vendors are managed, and the day-to-day administrative tasks run seamlessly. Your focus is to remove friction from the engineering team’s day, anticipating needs, coordinating across functions, and handling administrative tasks that keep the organization productive and compliant.

Responsibilities

Own the software license lifecycle: procuring, renewing, tracking, reallocating, and retiring licenses and SaaS subscriptions.
Manage vendor and supplier relationships: coordinating quotes, contracts, renewals, and points of contact.
Handle procurement and purchasing: raising purchase requests and orders, tracking approvals, reconciling invoices, and following items through delivery.
Track and support the team’s operational budget: monitoring spend against tooling and licensing budgets, flagging variances, and maintaining clear, up-to-date records.
Coordinate onboarding and offboarding logistics: arranging accounts, hardware, access requests, and tool provisioning.
Maintain hardware and asset inventory: tracking equipment assignments, coordinating repairs and replacements, and keeping accurate records.
Administer access and account requests: submitting, tracking, and following up on approvals across systems and tools.
Keep team documentation and records organized: maintaining trackers, distribution lists, shared drives, and standard operating procedures.
Support compliance and audit readiness: keeping licensing, procurement, and asset records accurate and retrievable.
Serve as a central point of coordination: fielding administrative questions, routing requests, and proactively resolving operational issues.

Requirements

Bachelor’s Degree in a related field.
3+ years in an administrative, operations, procurement, or coordination role, ideally supporting a technical or professional-services team.
Demonstrated experience managing recurring processes such as renewals, procurement, budgets, or vendor coordination.
Strong proficiency with Microsoft 365 (Outlook, Excel, Word, SharePoint) or equivalent office productivity tools.
Proven ability to track and manage multiple workstreams and deadlines simultaneously with a high degree of accuracy.
Excellent interpersonal and communication skills, with a professional and approachable manner.
A self-starter mindset with the reliability to own tasks end to end with minimal oversight.

Skills

Exceptional organizational skills
Strong attention to detail and accuracy
Proactive, self-directed working style
Excellent written and verbal communication
Comfortable coordinating across multiple functions
Sound judgment and discretion
Confident with everyday productivity and administrative tools
Calm, dependable, and solutions-oriented

Location

Anywhere in Country

Work Type

Hybrid

Experience Level

3+ years

Education Level

Bachelor's Degree

Salary/Compensations

$81,500 to $152,400 (US)
$97,800 to $173,100 (New York City Metro Area, Washington State, California excluding Sacramento)

Benefits

Medical and dental coverage
Pension and 401(k) plans
Flexible vacation policy
Paid time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence

About the Company

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions.
Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

Equal Opportunity

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities.