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About the Role

Ares is seeking an Event & Conference Sponsorship Manager to join the Events team within the Global Clients Solutions group. This role will manage and support firmwide participation in over 100 industry conferences globally, with a focus on owning key aspects of flagship events. The position requires strong project management skills to handle logistics, vendor management, and budget tracking in a fast-paced environment.

Responsibilities

Coordinate participation, membership, and sponsorship of 100+ global third-party industry conferences annually.
Manage 15+ conferences simultaneously, each at different planning stages and varying in size.
Provide event support for select large flagship third-party conferences globally, including managing hotel blocks, sourcing gifts, coordinating transportation, handling event branding, organizing offsite dinners, managing booth activations, and overseeing meeting room needs.
Serve as the primary relationship manager for conference organizers and vendors.
Act as the central point of coordination for internal stakeholders.
Negotiate sponsorship packages and ensure all deliverables are met by external organizers before deadlines.
Order on-site signage, swag, and exhibitor booth equipment.
Provide vendors with necessary logos, boilerplates, and speaker details.
Partner with internal stakeholders (Relationship Managers, Investor Relations, Legal, Compliance, Corporate Communications, Creative Solutions) to manage conference planning.
Gather business interest for conferences.
Coordinate budget and compliance approvals.
Execute contracts and process payments.
Manage registrations and facilitate seamless event participation.
Ensure adherence to all internal processes and controls, including obtaining approvals, meeting deadlines, maintaining accurate records, and keeping stakeholders informed.
Manage the Industry Conference budget and individual event budgets, including creation, approvals, spend tracking, reconciliation, and invoice processing.
Maintain the Industry Conference Calendar and individual trackers, ensuring they are up-to-date.
Undertake ad hoc projects and support the broader team as needed.

Requirements

Bachelor’s Degree required with outstanding academic record.
6-8 years of events, sponsorships, project management, or marketing experience required.
Experience in the financial services industry strongly preferred.
Proficiency in Excel, PowerPoint, and Word, and overall Microsoft Programs.
Ability to thrive in a fast-paced, demanding environment while maintaining high-quality standards.
Extremely organized and adept at time and inbox management to successfully manage multiple priorities with high-stakes deadlines; results-oriented.
Strong communication skills, both written and interpersonal; client service oriented.
Capability of interacting with key stakeholders to direct prioritization of related activity.
Attention to detail and analytical thinking.
Ability to exercise sound judgment in escalating issues versus solving problems independently.
Demonstrated ability to research and leverage available resources to accomplish tasks.
Comfort in dealing with ambiguity and uncertainty in a dynamic environment.
Flexibility in terms of hours to coordinate with team members across various time zones.
Dependable, great attitude, highly motivated, and a team player.
Ability to handle confidential information appropriately.

Skills

Project Management
Vendor Management
Budget Tracking
Contract Negotiation
Excel
PowerPoint
Word
Microsoft Programs
Communication (Written and Interpersonal)
Client Service
Attention to Detail
Analytical Thinking
Time Management
Inbox Management
Prioritization
Research
Adaptability

Location

New York
Los Angeles
Mumbai
London

Work Type

Onsite (four days per week)
Flexible hours
Travel up to 20%

Experience Level

Associate
6-8 years of experience

Education Level

Bachelor's Degree

Salary/Compensations

$100,000 - $120,000 / annum

Benefits

Comprehensive Medical/Rx, Dental and Vision plans
401(k) program with company match
Flexible Savings Accounts (FSA)
Healthcare Savings Accounts (HSA) with company contribution
Basic and Voluntary Life Insurance
Long-Term Disability (LTD) and Short-Term Disability (STD) insurance
Employee Assistance Program (EAP)
Commuter Benefits plan for parking and transit
Access to a world-class medical advisory team
Mental health app (coaching, therapy, psychiatry)
Mindfulness and wellbeing app
Financial wellness benefit (access to a financial advisor)
New parent leave
Reproductive and adoption assistance
Emergency backup care
Matching gift program
Education sponsorship program

About the Company

Over the last 20 years, Ares’ success has been driven by our people and our culture.
Our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future.
Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Ares is a flat, flexible, and dynamic organization.
The firm fosters a culture of collaboration, entrepreneurialism, integrity, and partnership, both internally amongst colleagues and externally amongst clients and other stakeholders.
The Ares team operates with a growth mindset, communicates transparently, and cultivates a high-performance and results-oriented environment.