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About the Role

The Event Coordinator organizes and executes all logistical planning for special events at various campus locations, serving as the primary point of contact for clients from initial inquiry to event completion. This role involves managing facility use agreements, invoicing, record-keeping, and facilitating reservations using event management software. The coordinator is also the designated on-site contact for evening and weekend events.

Responsibilities

• Organize and execute all logistical planning for special events.
• Serve as a point of contact for internal and external customers.
• Oversee accurate processing of facility use agreements and account invoicing.
• Maintain accurate records of usage and rental revenues.
• Facilitate reservations using the event management system (EMS) software.
• Act as the designated, on-site coordinator for evening and weekend events.
• Set-up and takedown equipment for events, including moving tables, chairs, event staging, and sound systems.

Requirements

• 3 years’ experience in event management or related field.
• Working knowledge of facility management procedures.
• Excellent written and verbal communication and customer service skills.
• Working knowledge of laws, rules, regulations, agreements, and contracts in event planning and marketing.
• Excellent organizational and time management skills.
• Experience and knowledge with EMS reservations software including configuration and reporting.
• Proven proficiency in Microsoft Suite programs, Adobe Suite programs, and event scheduling software.
• Ability to set-up and takedown equipment for events, including the moving of tables, chairs, event staging, and sound systems.
• Experience in working with a diverse group of students, staff, and community members.

Skills

• Event management
• Facility management
• Customer service
• Communication (written and verbal)
• Organizational skills
• Time management
• EMS reservations software
• Microsoft Suite
• Adobe Suite
• Event scheduling software
• Negotiation
• Conflict resolution
• Public address systems
• Sound reinforcement equipment

Location

• Rochester

Work Type

• Full time
• Onsite

Experience Level

• 3+ years experience
• 5+ years customer service experience

Education Level

• Bachelor’s degree (Preferred)

Salary/Compensations

• $24.40 - $35.30 USD Hourly

Benefits

• Affordable health insurance plans
• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan
• Employer paid life insurance
• Short-term and long-term disability insurance
• Tax-free expense accounts for health, dental, and dependent care
• Resources for physical, emotional, social, and financial well-being
• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify)
• Employee Assistance Program (EAP) for work/life support
• Daily Living/Convenience Services (Chore services, home repair, trip planning, child/elder care)
• Low-cost medical and dental insurance with affordable deductibles
• Pre-tax healthcare and dependent care accounts with a roll-over option
• 12 paid holidays
• Generous vacation and sick time
• Six weeks of Paid Parental Leave
• Robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options
• Professional development
• Tuition waivers for dependents

About the Company

• RCTC is a member of Minnesota State, a higher education system comprising 24 two-year community and technical colleges and seven state universities serving over 430,000 students.
• Minnesota State is the fifth-largest higher education system of its kind in the United States.
• Working together to improve the state we love.
• Minnesota State employees share a sense of purpose, connection with coworkers and communities, and opportunities for personal and professional growth.

Equal Opportunity

• Rochester Community and Technical College acts affirmatively in aggressively soliciting applications and hiring members of protected groups, including women, minorities, veterans, and disabled persons.
• We apply equal opportunity in our hiring process and provide reasonable accommodation upon request.
• Persons in protected classes are encouraged to apply.
• Minnesota State is an equal opportunity employer/educator committed to the principles of diversity.
• We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law.
• As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.